Highly experienced and motivated administration specialist with extensive experience working in a tertiary education setting. Looking for a stimulating role where I can apply my enthusiasm, professionalism and thorough approach to support an academic team.
Excellent time management skills
Proven ability to effectively manage multiple responsibilities in a busy environment and to identify urgent tasks, ensuring they are prioritised and completed in a timely and accurate manner.
Ability to work under pressure
Highly experienced at operating in high-pressure situations where I have been required to carry out complex tasks within a short timeframe. I have experience processing highly technical information, and I remain calm and maintain a high standard of work when under pressure.
September 2010 – Present:
Administrative Officer, Research Integrity Office University of Victoria
Manage administration tasks for Committee meetings, including compiling agendas, recording minutes and drafting correspondence based on meeting outcomes.
Document and file ethics applications submitted by researchers and maintain an up-to-date database of Committee outcomes, grant applications and reporting information
Update website content using custom-built content management system
Reconcile expenses and payment of office accounts
Process questions from Research staff and provide answers to their queries in an accurate and timely manner
Conduct inspections of office premises to ensure facilities comply with OH&S standards
Suggested and successfully implemented TRIM electronic filing system, leading to an almost entirely paperless office
Implemented an effective system of digitally recording meeting minutes and filing these entries, boosting accuracy and efficiency
Suggested and obtained first aid kits for the office to ensure OH&S compliance
March 2007 – October 2010:
Administrative Officer, Royal Prince Harry Hospital
Provided administrative assistance to several hospital committees and sub-committees
Drafted correspondence based on committees’ meeting outcomes and generated correspondence and reports to satisfy annual reporting requirements
Documented the receipt of official documents and filed them efficiently before updating the hospital database with new information
Maintained computer records of grants awarded to staff
Maintained office equipment and supply of general stationery, and ordered repairs and servicing of machinery as required
Answered department telephone in a polite and professional manner, directing calls where appropriate and taking and delivering accurate messages
Overhauled the office filing system to gain easier access to records and increase efficiency
Trained office staff in the use of this streamlined system
2010 Spendvision Expense Management System
2010 Content Management Systems for Database Administrators
2007 Medical Terminology Course – Royal Prince Harry Hospital