Administrative officer sample resume

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This free sample resume for an administrative officer has an accompanying sample administrative officer cover letter and sample administrative officer job advertisement to help you put together a winning job application.

Thomas Vance

36 Ginger St
Nyland VIC 3537
M: 0400 000 000

Career Objective

Highly experienced and motivated administration specialist with extensive experience working in a tertiary education setting. Looking for a stimulating role where I can apply my enthusiasm, professionalism and thorough approach to support an academic team.


Completed: 2004


High School Certificate
Nyland, VIC
Nyland High School
Graduated: 2004

Key Skills and Abilities

Excellent time management skills
Proven ability to effectively manage multiple responsibilities in a busy environment and to identify urgent tasks, ensuring they are prioritised and completed in a timely and accurate manner.

Ability to work under pressure
Highly experienced at operating in high-pressure situations where I have been required to carry out complex tasks within a short timeframe. I have experience processing highly technical information, and I remain calm and maintain a high standard of work when under pressure.

Employment History

September 2010 – Present:
Administrative Officer, Research Integrity Office
University of Victoria
Melbourne, VIC


  • Manage administration tasks for Committee meetings, including compiling agendas, recording minutes and drafting correspondence based on meeting outcomes.
  • Document and file ethics applications submitted by researchers and maintain an up-to-date database of Committee outcomes, grant applications and reporting information
  • Update website content using custom-built content management system
  • Reconcile expenses and payment of office accounts
  • Process questions from Research staff and provide answers to their queries in an accurate and timely manner
  • Conduct inspections of office premises to ensure facilities comply with OH&S standards


  • Suggested and successfully implemented TRIM electronic filing system, leading to an almost entirely paperless office
  • Implemented an effective system of digitally recording meeting minutes and filing these entries, boosting accuracy and efficiency
  • Suggested and obtained first aid kits for the office to ensure OH&S compliance
March 2007 – October 2010:
Administrative Officer, Royal Prince Harry Hospital
Research Development
Melbourne, VIC


  • Provided administrative assistance to several hospital committees and sub-committees
  • Drafted correspondence based on committees’ meeting outcomes and generated correspondence and reports to satisfy annual reporting requirements
  • Documented the receipt of official documents and filed them efficiently before updating the hospital database with new information
  • Maintained computer records of grants awarded to staff
  • Maintained office equipment and supply of general stationery, and ordered repairs and servicing of machinery as required
  • Answered department telephone in a polite and professional manner, directing calls where appropriate and taking and delivering accurate messages


  • Overhauled the office filing system to gain easier access to records and increase efficiency
  • Trained office staff in the use of this streamlined system

Professional Development

2010 Spendvision Expense Management System
2010 Content Management Systems for Database Administrators
2007 Medical Terminology Course – Royal Prince Harry Hospital


Available upon request.

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