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Administration executive assistant resume

This free sample resume for an executive office administrator has an accompanying sample cover letter to help you put together a winning job application.

Marina Bayou

1/14 James Avenue
Jonestown VIC 5000
T: (09) 9099 9999
M: 0400 444 000
E: mbayou@email.com

Skills

Word processing speed of 120 words per minute
Good working knowledge of MYOB
Ability to make sound decisions under pressure

Education

1995    Certificate III in Office Administration, Jonestown TAFE
1994    Higher School Certificate, Jonestown High

Employment history

January 2003  –  present
Personal Assistant to Vice President, Build It Funds Management P/L, Melbourne
Responsibilities

• Provide administrative support to Vice President in a timely and courteous manner
• Arrange for and manage material for Vice President’s meetings with staff and clients which requires initiative, industriousness and the ability to work to tight deadlines
• Utilise fast and accurate touch-typing skills to record minutes in shareholder and board of directors meetings
• Responsible for word processing collation of official company documents such as annual reports, prospectuses, executive summaries and contracts
• Monitor existing documents to ensure they remain thorough, accurate and up-to-date
• Answer telephones, and direct calls efficiently or take accurate messages where appropriate
• Respond to email enquiries from the general public
• Reconcile expenses and general administrative duties

Achievements

• Implemented a more effective system for the management of meetings
• The 2007 annual report was a detailed, well-presented document, delivered to corporate communications on time
  
  

June 1999  –  December 2002
Personal Assistant to General Manager, Igloo Human Resources, Jonestown
Responsibilities

• Process monthly expense reports with supporting documents
• Manage General Manager’s appointments and travel arrangements
• General administrative duties
  
  

Achievements

• Modified and improved system of dispensation of monthly expense reports which saved time and company resources
• Planned all travel arrangements for General Manager’s successful business trip to Hong Kong and Singapore – the first international trip made by a member of the company
  
  

February 1996 – May 1999
Secretary, Purple Computing, Jonestown
Responsibilities

• Answer telephones, and direct calls or take messages accurately
• Create staff roster
• Document and file all company correspondence

Achievements

• Successfully reorganised company filing system which significantly increased efficiency of work processes
• Contributed to re-design of customer database which streamlined the company’s contact management activities

Computer skills

Advanced skills in MS Office (Word, Powerpoint, Excel)
High-level skills in using databases and MYOB
Proficient in Adobe Photoshop

Professional affiliations

Member, Annual Secretary’s Ball Committee
Member, Australian Services Union
Volunteer, administration support, Jonestown Aged Care Facility

Referees

Janice Lang
Vice President
Build It Funds Management
T: (09) 4111 1444
M: 0455 555 555
E: j.lang@email.com

Jason Gulliver
General Manager
Igloo Human Resources
T: (09) 2111 1222
E: Jasongulliver@igloo.com

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