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Jan 03 – Present: Personal Assistant to Vice President
Melbourne, VIC
Build It Funds Management P/L
Responsibilities
Provide administrative support to Vice President in a timely and courteous manner
Arrange for and manage material for Vice President’s meetings with staff and clients which requires initiative, industriousness and the ability to work to tight deadlines
Utilise fast and accurate touch-typing skills to record minutes in shareholder and board of directors meetings
Responsible for word processing collation of official company documents such as annual reports, prospectuses, executive summaries and contracts
Monitor existing documents to ensure they remain thorough, accurate and up-to-date
Answer telephones, and direct calls efficiently or take accurate messages where appropriate
Respond to email enquiries from the general public
Reconcile expenses and general administrative duties
Achievements
Implemented a more effective system for the management of meetings
The 2007 annual report was a detailed, well-presented document, delivered to corporate communications on time
Jun 99 – Dec 02: Personal Assistant to General Manager
Jonestown, VIC
Igloo Human Resources
Responsibilities
Process monthly expense reports with supporting documents
Manage general manager’s appointments and travel arrangements
General administrative duties
Achievements
Modified and improved system of dispensation of monthly expense reports which saved time and company resources
Planned all travel arrangements for general manager’s successful business trip to Hong Kong and Singapore – the first international trip made by a member of the company
Feb 96 – May 99: Secretary
Jonestown, VIC
Purple Computing
Responsibilities
Answer telephones, and direct calls or take messages accurately
Create staff roster
Document and file all company correspondence
Achievements
Successfully reorganised company filing system which significantly increased efficiency of work processes
Contributed to re-design of customer database which streamlined the company’s contact management activities
Skills
Category
Name
Proficiency
Yrs Experience
Last Used
Value
Administrative
Microsoft Word
Advanced
4+ yrs
use currently
Microsoft Excel
Advanced
4+ yrs
use currently
Microsoft Access
Advanced
4+ yrs
use currently
Microsoft PowerPoint
Intermediate
4+ yrs
use currently
Microsoft Outlook
Intermediate
4+ yrs
use currently
IT
Internet Explorer
Advanced
4+ yrs
use currently
References
Janice Lang – Vice President Build It Funds Management Mobile:0455 555 555