How to Become a Bookkeeper

Bookkeepers are in charge of producing and maintaining financial records for a business or organisation, recording transactions, updating statements and verifying accuracy as well as generating financial statements and other reports for managers and supervisors.

Utilising specialised accounting software, spreadsheets and databases, Bookkeepers enter information from receipts and bills into computers in order to generate reports and collate data as well as often taking on additional responsibilities like invoicing, purchasing and payroll, requiring them to occasionally communicate with clients.

Some Bookkeepers are responsible for maintaining an entire organisation’s accounts, known as the general ledger, while others operate as accounting clerks, handling specific tasks as part of a larger team. They prepare bank deposits, verify receipts, send payments and keep track of overdue accounts.

• Producing statements, budget reports and financial analyses using accounting software.
• Reviewing bank statements and reconciling accounts.
• Monitoring and verifying recorded transactions and identifying and reporting irregularities.
• Maintaining financial records and balancing accounts.
• Tracking cash flow and credit lines and reporting to management.
• Generating purchase orders, invoices and bank deposits.
• Preparing reports on tax entitlements and obligations such as GST.
• Calculating interest on investments and managing business repayments.