How to Become an Office Administrator

Office Administrators support a team of people, maintaining records of leave, sick days and employee attendance and absence, as well as ensuring that everyone in the office is aware of how to get supplies they need, claim expenses and follow office systems and protocols.

Additional responsibilities include greeting visitors, purchasing stationery and consumables and ensuring that maintenance is carried out on office equipment. Office Administrators will keep track of receipts, invoices and purchase orders whilst also maintaining the condition of the office and often serve as a personal assistant to the head of the department.

Ensuring that administrative activities within an organisation run smoothly and efficiently, Office Administrators provide structure for other employees, manage budgets and records and may even undertake supervision or guidance roles for new employees.

• Meeting and greeting visitors
• Conducting clerical duties such as filing, answering phones, responding to emails and printing or preparing documents
• Performing accounting work including invoicing, reports and budget tracking.
• Arranging travel and scheduling meetings for senior members of the organisation.
• Maintaining office supplies, consumables and office equipment.
• Coordinating personnel operations such as hiring, promotions, payroll and performance management.
• Organising in-house events and activities like team lunches and christmas parties etc.
• Providing administrative support for staff and monitoring production.