Accounts Administrator Resume Examples and How to Write
Breaking into Australia’s thriving finance and accounting sector as an Accounts Administrator can feel challenging when your resume isn’t getting noticed by hiring managers at leading firms. Whether you’re transitioning from bookkeeping, advancing from accounts payable roles, or seeking opportunities with established practices like PwC, Deloitte, or growing SMEs across the country, a well-crafted resume is your gateway to securing interviews in this detail-oriented profession.
Accounts Administrators are the financial backbone of Australian businesses, ensuring accurate record-keeping, regulatory compliance, and smooth financial operations. With increasing emphasis on digital transformation and automation in finance, skilled administrators who can adapt to new technologies while maintaining precision and integrity are highly sought after from Brisbane to Adelaide.
This comprehensive guide will help you create an accounts administrator resume that showcases your technical competencies, attention to detail, and ability to manage complex financial processes. From demonstrating your software proficiency to quantifying your accuracy improvements, we’ll cover everything needed to transform your resume into an interview-generating tool that positions you as the reliable financial professional employers are actively seeking.
Accounts Administrator Resume (Text Version)
SARAH MITCHELL
Senior Accounts Administrator
📧 [email protected] | 📱 0434 789 123
🌐 LinkedIn: linkedin.com/in/sarahmitchellaccounts | 📍 Perth, WA
PROFESSIONAL SUMMARY
Detail-oriented Accounts Administrator with 5+ years of experience managing comprehensive financial operations for medium to large enterprises. Proven expertise in accounts payable/receivable, payroll processing, and month-end reconciliations with 99.8% accuracy rate. Proficient in MYOB, Xero, and SAP systems with strong knowledge of Australian taxation and compliance requirements. Committed to streamlining processes and supporting business growth through accurate financial administration.
PROFESSIONAL EXPERIENCE
Senior Accounts Administrator | Mitchell Partners Accounting, Perth | March 2021 – Present
• Manage full-cycle accounts payable and receivable processes for 45+ clients with combined monthly transactions exceeding $2.3M
• Reduced invoice processing time by 35% through implementation of automated workflow systems and digital approval processes
• Prepare and process fortnightly payroll for 180+ employees across multiple clients, maintaining 100% compliance with Fair Work standards
• Conduct monthly bank reconciliations and financial statement preparation, achieving 99.9% accuracy rate across all client accounts
• Mentor and train 2 junior administrators in MYOB software and Australian accounting standards
Accounts Administrator | RSM Australia, Perth | June 2019 – February 2021
• Processed high-volume accounts payable transactions averaging 850+ invoices monthly with 99.7% accuracy
• Managed debtor collections achieving 15% reduction in overdue accounts through systematic follow-up procedures
• Assisted with BAS preparation and lodgement for 25+ small to medium businesses, ensuring timely compliance
• Implemented new filing systems reducing document retrieval time by 40% and improving audit readiness
• Supported senior accountants during peak periods including EOFY and tax season preparation
Junior Accounts Administrator | ABC Business Services, Perth | February 2018 – May 2019
• Performed data entry and invoice processing for construction and retail clients using MYOB and Excel
• Maintained accurate supplier databases and payment schedules for 120+ vendor accounts
• Assisted with quarterly reporting and compliance requirements under senior supervision
• Developed proficiency in payroll administration and superannuation contributions processing
EDUCATION
Certificate IV in Accounting and Bookkeeping | TAFE WA, Perth | 2017 – 2018
• Graduated with Distinction (85% average)
• Relevant Units: Financial Transactions, GST and BAS, Payroll Systems, Business Reporting
• Student Representative, Accounting Students Association
Diploma of Business Administration | Curtin College, Perth | 2015 – 2016
• Major in Financial Administration | GPA: 6.1/7.0
• Dean’s List: 2016
• Relevant Coursework: Business Law, Economics, Management Accounting
TECHNICAL COMPETENCIES
• Accounting Software: MYOB AccountRight (Advanced), Xero (Certified), QuickBooks, SAP
• Microsoft Office: Excel (Advanced), Word, PowerPoint, Outlook
• Payroll Systems: MYOB PayGlobal, Keypay, ADP
• Banking Platforms: ANZ Transactive, CommBiz, Westpac Online
• Compliance Tools: BAS Agent Portal, STP Reporting, ATO Business Portal
• Database Management: Access, SQL basics
CERTIFICATIONS & PROFESSIONAL DEVELOPMENT
• Xero Certified Advisor (2023)
• MYOB Advanced Certification (2022)
• Certificate in Payroll Administration – CPA Australia (2021)
• BAS Agent Registration – Tax Practitioners Board (2020)
PROFESSIONAL ASSOCIATIONS
• Member, Institute of Public Accountants (IPA)
• Member, Australian Payroll Association (APA)
What is The Best Format for an Accounts Administrator Resume?
The reverse chronological format is the ideal choice for accounts administrator resumes in Australia. This format effectively demonstrates your career progression and growing expertise in financial administration, which is crucial for roles requiring precision and responsibility. Hiring managers can immediately assess your experience level and track record of managing increasingly complex financial operations.
Font Selection and Sizing:
Choose conservative, professional fonts that reflect the precise and trustworthy nature of financial work. Use 14-16pt font for headings in weights like Times New Roman Bold, Arial Bold, or Calibri Bold. Body text should be 10-11pt in regular weight, ensuring excellent readability for detailed financial information and technical qualifications.
Margins and White Space:
Maintain 0.5-0.75 inch margins on all sides to create a clean, organised layout that mirrors the systematic approach required in accounts administration. Strategic white space helps highlight key achievements and makes complex financial information easy to digest during initial screening.
File Format:
Always submit your resume as a PDF unless specifically requested otherwise. PDFs preserve your professional formatting across all systems and email platforms, ensuring your carefully structured financial credentials reach employers exactly as designed.
Essential Resume Sections:
Header: Include your full name, professional title, mobile number, professional email address, LinkedIn profile, and location. For accounts administrators, your professional title should clearly indicate your level and specialisation.
Summary: Craft a concise 3-4 line overview highlighting your years of experience, key software proficiencies, accuracy achievements, and compliance knowledge relevant to Australian financial requirements.
Experience: Detail your accounts administration roles in reverse chronological order, emphasising transaction volumes, accuracy rates, software used, and process improvements implemented.
Education: Include your accounting and business qualifications, relevant coursework, and academic achievements that demonstrate your foundation in financial principles and Australian standards.
Other Sections: Add Technical Competencies, Certifications, Professional Development, and Professional Associations to showcase your comprehensive expertise and commitment to industry standards.
What Experience Should Be on Your Accounts Administrator Resume?
Your experience section should demonstrate your evolution as a precise and reliable financial professional while showcasing measurable improvements to processes and systems. Focus on achievements that highlight your technical proficiency, attention to detail, compliance knowledge, and ability to manage increasing volumes and complexity of financial transactions.
Emphasise metrics that matter to employers: transaction volumes processed, accuracy rates achieved, time savings implemented, and compliance records maintained. Australian employers particularly value accounts administrators who understand local taxation requirements and can adapt to evolving financial software and regulations.
Correct Example:
Accounts Administrator | Grant Thornton Australia, Melbourne | September 2020 – Present
• Process 1,200+ invoices monthly across accounts payable and receivable with 99.8% accuracy rate
• Manage payroll for 85 staff members including superannuation, leave entitlements, and salary packaging
• Reduced month-end closing time by 25% through implementation of automated reconciliation procedures
• Maintain compliance with ATO requirements including BAS preparation, GST calculations, and STP reporting
• Collaborate with external auditors providing comprehensive documentation resulting in zero compliance findings
Incorrect Example:
Accounts Administrator | Grant Thornton Australia, Melbourne | September 2020 – Present
• Did invoices and payments
• Worked on payroll
• Used accounting software
• Helped with month-end tasks
The correct example provides specific transaction volumes, quantified accuracy rates, measurable improvements, and demonstrates knowledge of Australian compliance requirements. It shows progression beyond basic data entry to process improvement and regulatory expertise.
Entry-Level Accounts Administrator Resume Samples [Experience]
For entry-level positions, emphasise traineeships, internships, bookkeeping experience, and relevant administrative roles that demonstrate your potential in financial administration. Focus on transferable skills like attention to detail, data accuracy, and customer service experience that support accounts administration success.
Correct Example:
Accounts Administrator Trainee | BDO Australia, Adelaide | January 2023 – Present
• Support senior administrators processing 400+ supplier invoices weekly using MYOB AccountRight
• Achieved 99.5% data entry accuracy rate during 6-month probationary period review
• Assist with fortnightly payroll processing for 45 employees including leave calculations and superannuation
• Maintain petty cash reconciliations and expense claim processing with zero discrepancies
• Complete Certificate IV in Accounting studies while gaining hands-on experience in Australian tax requirements
Incorrect Example:
Accounts Administrator Trainee | BDO Australia, Adelaide | January 2023 – Present
• Learning about accounting
• Entering data into system
• Helping with various tasks
• Studying for qualification
The correct example demonstrates concrete contributions, measurable accuracy, specific system knowledge, and professional development even in a trainee role. It shows initiative and the ability to handle real responsibilities from the beginning.
How to Write the Education Section for your Accounts Administrator Resume
The education section is crucial for accounts administrators as it establishes your foundation in accounting principles, business law, and financial regulations essential for accurate administration. Australian employers highly value qualifications from recognised institutions like TAFE, CPA Australia, or IPA that align with local accounting standards and compliance requirements.
Include relevant coursework that directly supports accounts administration, such as Financial Transactions, Payroll Systems, Business Law, and GST/BAS preparation. Academic achievements, distinctions, and accounting-related leadership roles demonstrate your commitment to precision and professional excellence. For recent graduates, position this section prominently, while experienced professionals should place it after their work experience.
Accounts Administrator Resume Example [Education]
Certificate IV in Accounting and Bookkeeping | TAFE NSW, Sydney | 2020 – 2021
• Graduated with High Distinction (89% average)
• Relevant Units: Process Financial Transactions, Prepare and Lodge BAS, Process Payroll, Prepare Financial Reports
• Recipient, Excellence in Accounting Award 2021
• Work Placement: 120 hours at Johnson & Associates Chartered Accountants completing real client bookkeeping tasks
• Capstone Project: “Digital Transformation in Small Business Accounting” – presented to industry panel including CPA representatives
How to Write the Skills Section for your Accounts Administrator Resume
The skills section is essential for accounts administrators as it immediately demonstrates your proficiency with accounting software, compliance tools, and administrative systems critical for modern financial operations. This section helps your resume pass through Applicant Tracking Systems (ATS) while quickly communicating your technical capabilities to hiring managers.
Aim for 16-20 skills total, balancing technical accounting software proficiency with essential administrative and communication skills. Organise skills by category and prioritise those most relevant to accounts administration roles. Remember that Australian businesses expect administrators to be proficient with local tax systems, banking platforms, and compliance requirements.
Accounts Administrator Resume Skills (Hard Skills)
• MYOB AccountRight (Advanced)
• Xero Accounting Software
• QuickBooks Pro & Online
• SAP Business One
• Microsoft Excel (Advanced)
• Payroll Processing Systems
• BAS Preparation & Lodgement
• Bank Reconciliation
• Accounts Payable/Receivable
• GST Calculations & Reporting
• Single Touch Payroll (STP)
• ATO Business Portal
• Financial Reporting
• Data Entry & Verification
• Document Management Systems
Accounts Administrator Resume Skills (Soft Skills)
• Attention to Detail
• Numerical Accuracy
• Time Management
• Analytical Thinking
• Problem Solving
• Communication Skills
• Organisational Skills
• Multitasking Ability
• Deadline Management
• Confidentiality & Ethics
• Customer Service
• Process Improvement
• Adaptability
• Team Collaboration
How to pick the best Accounts Administrator skills:
1. Analyse job requirements carefully and prioritise software and systems mentioned most frequently in target positions
2. Research industry standards to understand which accounting packages are preferred in your target business sectors
3. Focus on compliance knowledge including Australian taxation, superannuation, and employment law requirements
4. Include both technical and soft skills to demonstrate your well-rounded approach to financial administration
5. Prioritise accuracy and efficiency skills that directly impact financial operations and business success
6. Stay current with emerging technologies like cloud accounting and automation tools to show innovation readiness
Accounts Administrator Resume Examples [Skills]
• MYOB AccountRight (Advanced): Managed full accounting cycles for 30+ clients, reducing processing errors by 40% through systematic workflows
• Payroll Processing: Processed fortnightly payroll for 150+ employees including complex award rates, overtime calculations, and leave entitlements
• BAS Preparation: Prepared and lodged quarterly BAS returns for 25+ businesses with 100% on-time compliance record
• Bank Reconciliation: Completed daily bank reconciliations across 15+ accounts, identifying and resolving discrepancies within 24 hours
• Process Improvement: Implemented digital invoice approval systems reducing processing time by 50% and eliminating paper-based bottlenecks
Should I Add Bonus Sections to My Accounts Administrator Resume?
Additional sections can significantly strengthen your accounts administrator resume by demonstrating your commitment to professional development and industry expertise. These sections help differentiate you from other candidates while showcasing specialised knowledge beyond basic qualifications, which is particularly valuable in Australia’s competitive finance and accounting market.
Licences & Certifications: Industry certifications like Xero Certified Advisor, MYOB Certified Consultant, or BAS Agent Registration validate your technical expertise and demonstrate commitment to maintaining current knowledge with evolving systems and regulations.
Languages: Multilingual capabilities are increasingly valuable in Australia’s diverse business environment, particularly for accounts administrators working with international suppliers or multicultural client bases.
Professional Associations: Membership in organisations like the Institute of Public Accountants (IPA), CPA Australia, or Australian Payroll Association (APA) demonstrates professional engagement and access to ongoing education and industry updates.
Conferences: Attendance at events like the IPA National Convention, Australian Payroll Association conferences, or software-specific training sessions shows commitment to continuous learning and industry awareness.
Volunteer Work: Financial administration volunteer experience, such as treasurer roles for community organisations or pro-bono bookkeeping for charities, showcases your skills while demonstrating community engagement and ethical commitment.
Awards and Honours: Recognition for your accuracy, efficiency improvements, or outstanding service provides third-party validation of your capabilities and dedication to excellence in financial administration.
Accounts Administrator Resume Examples [Other Sections]
CERTIFICATIONS & PROFESSIONAL DEVELOPMENT
• Xero Certified Advisor (2023)
• MYOB Advanced Certification (2022)
• BAS Agent Registration #25123456 (2021)
• Certificate in Payroll Law & Practice – Australian Payroll Association (2020)
PROFESSIONAL ASSOCIATIONS
• Institute of Public Accountants (IPA) – Associate Member since 2020
• Australian Payroll Association (APA) – Member since 2019
• Bookkeepers Association of Australia – Active Member
VOLUNTEER EXPERIENCE
• Treasurer, Northside Community Centre (2018-Present) – Manage $85K annual budget and monthly financial reporting
• Pro-bono Bookkeeping, Local Animal Shelter – Maintain accounts and prepare compliance reports for charity registration
EXTRA THINGS
• I have certificates
• I’m in some accounting groups
• I help with community stuff
Tip: Consider adding sections for Software Training (specific courses completed in accounting platforms), Process Improvements (quantified efficiency gains you’ve implemented), or Industry Specialisation (if you have experience in specific sectors like construction, healthcare, or retail) to further establish your expertise and value proposition.
How to write an Accounts Administrator Resume Objective or Resume Summary
Your resume summary serves as your professional introduction, immediately communicating your reliability, accuracy, and expertise in financial administration. For accounts administrators, this section should highlight your experience level, software proficiencies, compliance knowledge, and quantifiable achievements that demonstrate your value to potential employers.
Craft your summary to reflect the specific industry and role you’re targeting while showcasing achievements that demonstrate both technical competence and process efficiency. Focus on measurable accomplishments and compliance expertise that resonates with Australian employers’ requirements for precise financial administration.
• Lead with your experience level and primary areas of specialisation
• Include specific software proficiencies relevant to the target role and industry
• Mention quantifiable achievements such as accuracy rates, volume processed, or efficiency improvements
• Highlight compliance knowledge including Australian tax, payroll, and reporting requirements
• Use precise, professional language that reflects the detail-oriented nature of the role
• Align with employer needs by incorporating relevant keywords from the job description
Accounts Administrator Resume Summary Examples
Correct Example:
Meticulous Accounts Administrator with 6+ years of experience managing comprehensive financial operations for SME and corporate clients. Expert in MYOB, Xero, and payroll systems with proven track record of maintaining 99.7% accuracy across high-volume transaction processing. Strong knowledge of Australian taxation, BAS preparation, and compliance requirements. Committed to streamlining processes and supporting business growth through precise financial administration and exceptional attention to detail.
Incorrect Example:
Experienced accounts administrator looking for a new challenge. I’m good with numbers and computers and have worked in accounting for several years. I’m reliable and hardworking and want to contribute to a professional team.
For entry-level candidates, focus on your educational foundation, relevant training, internship experience, and transferable skills that support successful accounts administration. Highlight any practical experience, academic achievements, or certifications that demonstrate your potential and commitment to professional excellence.
Entry-Level Accounts Administrator Resume Summary Examples
Correct Example:
Recent Certificate IV graduate in Accounting and Bookkeeping with strong foundation in financial administration and Australian compliance requirements. Proficient in MYOB and Xero software with practical experience gained through 120-hour industry placement achieving 98% accuracy in data entry tasks. Eager to apply technical skills, attention to detail, and commitment to precision in supporting comprehensive accounts administration functions.
Incorrect Example:
New graduate seeking entry-level accounts position. I studied accounting and am good with computers. I’m willing to learn and work hard in a supportive environment while building my accounting career.
How to Update Your LinkedIn Profile When Updating Your Accounts Administrator Resume
LinkedIn serves as your professional credentials platform and is increasingly used by Australian recruiters and finance managers for sourcing qualified accounts administration talent. When updating your accounts administrator resume, synchronising your LinkedIn profile ensures consistent professional messaging while maximising your visibility to potential employers seeking reliable financial professionals.
Your LinkedIn profile provides expanded space for detailing your technical competencies, process improvements, and professional philosophy around accurate financial administration. Regular engagement with industry content and connections signals to LinkedIn’s algorithm that you’re an active professional, increasing your visibility in recruiter searches within the accounting and finance community.
LinkedIn Headline Optimisation for Accounts Administrators
Your LinkedIn headline is valuable professional real estate that appears in search results and influences whether recruiters engage with your profile. Create a compelling headline that combines your role, key competencies, and specialisation while incorporating keywords that Australian employers frequently search for.
Effective Headlines:
• “Senior Accounts Administrator | MYOB & Xero Expert | Payroll Specialist | 99.8% Accuracy Record”
• “Accounts Administrator | BAS Agent | Financial Compliance Expert | Perth-based”
• “Experienced Accounts Administrator | Full Cycle Accounting | Process Improvement Specialist”
Ineffective Headlines:
• “Accounts Administrator”
• “Finance professional seeking opportunities”
• “Experienced in bookkeeping and administration”
LinkedIn Summary vs Resume Summary: Key Differences
While your resume summary is achievement-focused and metric-driven, your LinkedIn summary can be more detailed and personable. LinkedIn allows for narrative that reveals your professional approach, career development, and expertise while building connection with readers. Australian business culture values authentic, professional communication that demonstrates reliability and competence.
Use first-person perspective and include insights about your approach to financial accuracy and compliance. Discuss your commitment to continuous learning, career progression goals, and contribution to business success through precise administration. Include a call-to-action encouraging professional connections.
Showcasing Accounts Administrator Experience on LinkedIn
LinkedIn’s experience section provides more space than your resume for detailed descriptions of your responsibilities, achievements, and process improvements. For each role, expand on your resume bullet points with additional context about challenges overcome, systems implemented, and efficiency gains achieved.
Utilise LinkedIn’s rich media capabilities to showcase certifications, process flowcharts, or testimonials that demonstrate your systematic approach and professional expertise. This documentation helps accounts administrators stand out by providing tangible evidence of their methodical capabilities.
LinkedIn Skills and Endorsements for Accounts Administrators
Add relevant skills to your LinkedIn profile and actively seek endorsements from supervisors, colleagues, and clients who can validate your expertise. Prioritise skills that align with your target roles and appear frequently in Australian accounts administrator job postings. Skills like “Accounts Payable,” “Payroll Processing,” “MYOB,” and “Financial Reconciliation” should feature prominently.
Consider completing LinkedIn’s skill assessments for relevant competencies like Microsoft Excel or financial analysis. Successful completion adds credibility badges to your profile and may improve visibility in recruiter searches. Focus on assessments where you have strong proficiency and can confidently demonstrate expertise.
LinkedIn Profile Tips for Australian Accounts Administrators
Networking Strategy: Connect with Australian accounting professionals, finance managers, business owners, and recruitment specialists in the finance sector. Join groups like “Australian Accounting Professionals” or “MYOB Users Australia” to engage in industry discussions and identify opportunities.
Content Engagement: Share insights about accounting software updates, compliance changes, or efficiency tips. Comment thoughtfully on posts from accounting firms and software providers. This activity demonstrates your engagement with the professional community and establishes your expertise.
Location & Mobility: Clearly indicate your location and willingness to travel or relocate if applicable. Many accounting roles offer hybrid work arrangements, and flexibility can expand your opportunity visibility across different regions.
Confidentiality Balance: Showcase your achievements while maintaining client confidentiality. Use general descriptions of improvements made rather than specific client details, and always respect privacy requirements inherent in financial administration roles.
Creating an outstanding accounts administrator resume requires demonstrating your technical competencies, attention to detail, and commitment to accuracy in financial operations. By following these guidelines and tailoring your approach to Australian business requirements and compliance expectations, you’ll position yourself as an indispensable asset to employers seeking reliable financial administration professionals.
Your resume works in conjunction with your professional certifications and compelling cover letter to create a comprehensive professional presentation. For additional guidance on crafting effective application materials, explore our cover letter writing resources and browse current accounts administrator opportunities to understand evolving industry requirements and employer expectations in Australia’s dynamic finance and accounting sector.
