Executive Personal Assistant Resume Examples and How to Write
Are you struggling to land interviews for Executive Personal Assistant positions in Australia? You’re not alone. With C-suite executives increasingly demanding sophisticated administrative support and strategic partnership, Executive Personal Assistant roles have become highly competitive across corporations, government agencies, and high-net-worth individuals. Whether you’re transitioning from administrative coordinator, executive assistant, or office management roles, or you’re an experienced professional looking to support senior leadership, crafting an exceptional resume is your gateway to securing that coveted Executive Personal Assistant position.
Executive Personal Assistants are the trusted right-hand professionals who provide comprehensive administrative, operational, and personal support to C-level executives, managing complex calendars, coordinating high-stakes meetings, and serving as the executive’s representative in business and personal matters. In Australia’s corporate landscape, these professionals play a crucial role in enabling executive productivity, managing confidential information, and ensuring seamless operations that support strategic decision-making and business success. This comprehensive guide will walk you through creating a compelling Executive Personal Assistant resume tailored specifically for the Australian job market, covering everything from understanding what recruiters on platforms like SEEK and LinkedIn are looking for, to demonstrating your discretion, efficiency, and strategic support capabilities.
Executive Personal Assistant Resume (Text Version)
Alexandra Chen
Executive Personal Assistant
[email protected]
+61 400 789 123
Sydney, NSW 2000
LinkedIn: linkedin.com/in/alexandrachepassistant
PROFESSIONAL SUMMARY
Highly accomplished Executive Personal Assistant with 9+ years of experience providing comprehensive administrative and personal support to C-suite executives across finance, technology, and consulting sectors. Proven track record of managing complex international travel arrangements, coordinating board meetings for 200+ attendees, and maintaining 100% confidentiality while handling sensitive corporate information. Expertise in executive calendar management, stakeholder relations, and project coordination. Dedicated to anticipating executive needs and delivering seamless support that enables strategic focus and operational excellence.
PROFESSIONAL EXPERIENCE
Senior Executive Personal Assistant | Commonwealth Bank of Australia | Sydney, NSW
January 2019 – Present
- Provide comprehensive administrative and personal support to Chief Executive Officer and two Deputy CEOs managing $1.1 trillion in assets
- Coordinate complex international travel arrangements including visa processing, accommodation, and ground transportation for 50+ annual trips
- Manage sophisticated calendar systems balancing internal meetings, board commitments, investor relations, and personal appointments with 95% scheduling efficiency
- Organise and execute board meetings, annual general meetings, and investor presentations for up to 300 attendees, ensuring flawless logistics and documentation
- Maintain strict confidentiality protocols for sensitive corporate information including M&A activities, regulatory matters, and strategic planning initiatives
- Serve as primary liaison between executives and internal/external stakeholders including government officials, regulators, and major institutional clients
- Manage personal administrative tasks including property management, family scheduling, and confidential personal matters with complete discretion
Executive Assistant | McKinsey & Company | Melbourne, VIC
March 2016 – December 2018
- Supported Managing Partner and 3 Senior Partners in delivery of high-stakes consulting engagements across Asia-Pacific region
- Coordinated international client meetings and partner travel across 15+ countries, managing complex logistics and cultural considerations
- Prepared comprehensive briefing materials and presentation decks for client meetings, board presentations, and internal strategy sessions
- Managed multiple executive calendars simultaneously, optimising time allocation and ensuring strategic priority alignment across competing demands
- Facilitated communication between partners and global leadership team, ensuring consistent messaging and timely information flow
- Coordinated major client entertainment events and partner retreats, managing budgets up to $500K while ensuring exceptional experiences
- Maintained detailed expense reporting and budget tracking for partner activities, ensuring compliance with firm policies and client requirements
Personal Assistant | High Net Worth Individual | Sydney, NSW
June 2013 – February 2016
- Provided comprehensive personal and business support to entrepreneur and family managing diversified investment portfolio
- Coordinated complex domestic and international lifestyle management including multiple property maintenance, staff coordination, and family scheduling
- Managed private investment meetings, family office operations, and coordination with legal, accounting, and investment advisory teams
- Organised exclusive private events and family celebrations, managing guest lists, catering, entertainment, and security arrangements
- Maintained detailed personal and business records, ensuring privacy and confidentiality of all family and business matters
- Coordinated with household staff, security personnel, and service providers to ensure seamless daily operations across multiple residences
EDUCATION
Bachelor of Business Administration
University of Technology Sydney, Sydney, NSW
Graduated: December 2012
GPA: 6.4/7.0
CERTIFICATIONS & TRAINING
• Certified Administrative Professional (CAP) – International Association of Administrative Professionals – 2018
• Advanced Microsoft Office Specialist (Word, Excel, PowerPoint, Outlook) – 2017
• Executive Travel Management Certification – Corporate Travel Association – 2019
• Confidentiality and Privacy Training – Australian Privacy Foundation – 2020
KEY SKILLS
• Executive Calendar & Schedule Management • International Travel Coordination • Confidential Information Handling
• Board Meeting & Event Organisation • Stakeholder Relationship Management • Project Coordination & Follow-up
• Advanced Microsoft Office Suite • Expense Management & Budget Tracking • VIP Client & Guest Relations
ACHIEVEMENTS
• Excellence in Executive Support Award – Commonwealth Bank of Australia 2023
• Outstanding Administrative Professional – McKinsey & Company 2018
• Perfect Confidentiality Record – Zero security incidents over 9+ year career
• Multilingual Capability – Fluent in English, Mandarin, and Cantonese
What is The Best Format for an Executive Personal Assistant Resume?
For Executive Personal Assistant positions in Australia, the reverse chronological format is your optimal choice. This format effectively demonstrates your career progression and showcases how you’ve advanced from supporting mid-level managers to C-suite executives with increasing responsibility and complexity. Australian executives and executive recruiters prefer this format as it clearly presents your experience trajectory and growing expertise in high-level administrative and personal support.
Formatting Guidelines:
Header: Include your full name, professional title, phone number, email address, location (city and state), and LinkedIn profile URL. Your header should be executive-level professional, reflecting the sophisticated environments in which you operate.
Summary: Write a compelling 3-4 line overview highlighting your support achievements, years of experience, and key specialities in executive assistance. This section should immediately demonstrate your ability to provide sophisticated support to senior leadership while maintaining the highest levels of discretion and professionalism.
Experience: List your work history in reverse chronological order, focusing on quantifiable achievements that show your impact on executive productivity, operational efficiency, and business success. Use bullet points to make your support accomplishments easy to scan.
Education: Include your degree, institution, graduation year, and any relevant academic achievements. For Executive Personal Assistants, business, communications, or administration qualifications are valuable, along with specialised certifications.
Other sections: Consider adding certifications, language skills, professional development, or specialised training that strengthens your executive support credentials.
Technical Specifications:
- Font: Use executive-level fonts like Times New Roman, Garamond, or Calibri
- Font sizes: 16-18pt for headings, 11-12pt for body text
- Margins: 1-inch margins on all sides
- White space: Ensure adequate spacing between sections for readability
- File type: Save and submit as PDF unless the employer specifically requests a Word document
- Length: Keep to 1-2 pages maximum
What Experience Should be on Your Executive Personal Assistant Resume?
Your experience section should tell the story of your executive support evolution, emphasising achievements that demonstrate your ability to provide sophisticated administrative and personal support, maintain absolute discretion, and enable executive effectiveness. Focus on metrics-driven accomplishments that show your impact on executive productivity, operational excellence, and business outcomes.
Include experiences that showcase:
- Complex calendar and schedule management for senior executives
- International travel coordination and logistics management
- Confidential information handling and discretion maintenance
- Board meeting and high-level event organisation
- Stakeholder relationship management and communication
- Personal administrative support and lifestyle management
- Project coordination and follow-through capabilities
- Crisis management and problem-solving under pressure
Correct Example:
Executive Personal Assistant | Macquarie Group | Sydney, NSW
April 2017 – Present
- Provide comprehensive support to Chief Executive Officer and Managing Director overseeing $500B+ assets under management across global operations
- Coordinate complex international travel to 20+ countries annually including visa arrangements, security briefings, and cultural protocol management
- Manage sophisticated calendar balancing board commitments, investor relations, regulatory meetings, and personal obligations with 98% scheduling accuracy
- Orchestrate quarterly board meetings for 150+ directors and stakeholders, managing logistics, catering, technology, and confidential documentation
- Maintain absolute confidentiality for sensitive merger and acquisition discussions, regulatory investigations, and strategic planning initiatives
- Serve as trusted liaison between executives and government officials, institutional investors, and international business partners
- Coordinate executive’s personal matters including family scheduling, property management, and private investment coordination with complete discretion
Incorrect Example:
Executive Personal Assistant | Macquarie Group | Sydney, NSW
April 2017 – Present
- Assisted CEO with daily tasks
- Scheduled meetings and appointments
- Arranged travel bookings
- Handled phone calls and emails
- Organised meetings and events
Entry-Level Executive Personal Assistant Resume Samples [Experience]
If you’re transitioning into Executive Personal Assistant roles, focus on transferable skills from administrative coordination, executive assistant, or office management positions. Highlight any experience with senior management support, complex scheduling, travel coordination, or confidential information handling that demonstrates your readiness for executive-level responsibilities.
Correct Entry-Level Example:
Senior Administrative Coordinator | PwC Australia | Brisbane, QLD
February 2021 – Present
- Support Partner and two Directors in delivery of audit and advisory services to major corporate clients across Queensland
- Coordinate complex domestic and international travel arrangements including client meetings, conferences, and business development activities
- Manage multiple executive calendars simultaneously, optimising scheduling efficiency and ensuring strategic priority alignment
- Organise high-profile client meetings and partner entertainment events for up to 100 attendees, managing all logistics and protocol requirements
- Handle confidential client information and internal strategic matters with complete discretion and professional judgment
- Serve as primary communication liaison between partners and senior leadership team, ensuring timely information flow and response coordination
- Prepare comprehensive travel itineraries, expense reports, and executive briefing materials with meticulous attention to detail
Incorrect Entry-Level Example:
Senior Administrative Coordinator | PwC Australia | Brisbane, QLD
February 2021 – Present
- Helped partners with admin work
- Booked travel and meetings
- Managed calendars
- Organised some events
- Handled confidential information
How to Write the Education Section for your Executive Personal Assistant Resume
The education section for Executive Personal Assistants should highlight qualifications that demonstrate your professional capability, communication skills, and understanding of business principles essential for supporting senior executives. While extensive experience often outweighs formal education in executive support roles, relevant educational background strengthens your professional credibility and demonstrates commitment to excellence.
Include your highest relevant qualification first, followed by any additional certifications or professional development that directly relates to executive support, administration, or business operations. If you have completed specialised training in areas like project management, international protocol, or confidentiality management, these should be highlighted as they demonstrate advanced capability.
Executive Personal Assistant Resume Example [Education]
Bachelor of Business (Management and Marketing)
Queensland University of Technology, Brisbane, QLD
Graduated: December 2016 | GPA: 6.7/7.0
Relevant Coursework: Business Communication, Organisational Behaviour, Project Management, International Business, Professional Ethics
Professional Qualifications:
• Certified Administrative Professional (CAP) – International Association of Administrative Professionals (2019)
• Certificate IV in Business Administration – TAFE NSW (2017)
• Advanced Diploma of Leadership and Management – Australian Institute of Management (2020)
Professional Development:
• Executive Protocol and Etiquette – Australian School of Etiquette (2021)
• International Business Culture and Communication – DFAT Training Institute (2020)
• Advanced Microsoft Office and Digital Productivity – Microsoft Learning (2019)
How to Write the Skills Section for your Executive Personal Assistant Resume
The skills section is vital for Executive Personal Assistant resumes as it showcases both your administrative expertise and interpersonal capabilities essential for supporting senior leadership. This role requires a sophisticated blend of technical proficiency, organisational skills, communication abilities, and emotional intelligence. Aim to include 12-15 skills that directly relate to executive support excellence, balancing hard skills (technical and organisational competencies) with soft skills (communication and relationship management abilities).
Tailor your skills to match the specific executive support context while ensuring you can confidently demonstrate each skill through concrete examples and measurable outcomes. Australian executives particularly value assistants who can show proficiency with technology platforms and demonstrate understanding of corporate governance and business protocol.
Executive Personal Assistant Resume Skills (Hard Skills)
- Advanced Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
- Executive Calendar and Schedule Management Systems
- International Travel Planning and Coordination
- Board Meeting and Event Management
- Expense Management and Budget Tracking
- Database Management and CRM Systems
- Document Preparation and Presentation Design
- Conference Call and Video Meeting Coordination
- Project Management Software (Asana, Monday.com, Trello)
- Social Media Management and Digital Communication
- Procurement and Vendor Management
- Financial Record Keeping and Reporting
Executive Personal Assistant Resume Skills (Soft Skills)
- Exceptional Communication and Interpersonal Skills
- Absolute Discretion and Confidentiality
- Proactive Problem-Solving and Anticipation
- Cultural Sensitivity and International Protocol
- Emotional Intelligence and Executive Presence
- Time Management and Priority Juggling
- Attention to Detail and Quality Control
- Adaptability and Flexibility
- Crisis Management and Grace Under Pressure
- Relationship Building and Stakeholder Management
- Professional Judgment and Decision Making
- Loyalty and Trustworthiness
How to pick the best Executive Personal Assistant skills:
- Analyse the job description for specific support requirements, technology platforms, and personal attributes mentioned
- Research the executive’s role, industry, and typical responsibilities to understand their support needs
- Consider the corporate culture – formal environments may emphasise protocol while startups focus on flexibility
- Balance technical administrative skills with interpersonal and relationship management capabilities
- Only include skills you can confidently demonstrate through examples and practical application
- Stay current with executive support technology, productivity tools, and best practices
- Include both traditional administrative skills and modern digital productivity capabilities
Executive Personal Assistant Resume Examples [Skills]
- Executive Schedule Optimisation: Managed complex calendars for 3+ C-suite executives simultaneously, achieving 95% scheduling efficiency and eliminating double-bookings through advanced planning systems
- International Travel Coordination: Arranged 200+ international trips across 30+ countries, managing visa requirements, cultural protocols, and security arrangements with zero travel disruptions
- Confidentiality Management: Maintained 100% confidentiality record over 8+ years handling sensitive M&A, regulatory, and personal information with complete discretion and professional judgment
- Stakeholder Relations: Served as trusted liaison between executives and 500+ internal/external stakeholders including board members, government officials, and major clients
- Event Management Excellence: Orchestrated 50+ high-profile corporate events and board meetings for up to 400 attendees, achieving perfect execution record and exceeding expectations
- Crisis Resolution: Successfully managed 20+ urgent situations and last-minute changes, maintaining executive effectiveness and minimising disruption to strategic priorities
Should I Add Bonus Sections to My Executive Personal Assistant Resume?
Additional sections can significantly strengthen your Executive Personal Assistant resume by showcasing specialised qualifications, cultural competency, and professional development that distinguish you from other candidates. These sections demonstrate your commitment to excellence, continuous learning, and comprehensive support capabilities that executives value.
Consider including sections such as:
Resume Licences & Certifications: Professional administrative certifications (CAP), project management credentials, or specialised training in areas like protocol, confidentiality, or international business demonstrate advanced competency.
Languages on a Resume: In Australia’s global business environment, language skills can be particularly valuable for supporting executives with international responsibilities or multicultural stakeholder groups.
Professional Associations: Membership in organisations like the International Association of Administrative Professionals (IAAP) or Australian Institute of Office Professionals shows professional engagement.
Conferences: Attendance at executive support conferences, professional development workshops, or business seminars demonstrates commitment to continuous improvement and staying current with best practices.
Resume Volunteer Work: Leadership roles in community organisations or charity work shows character, organisational skills, and commitment to service beyond professional responsibilities.
Awards and Honours: Recognition for outstanding support, loyalty, or professional achievement.
Executive Personal Assistant Resume Examples [Other Sections]
Right Example:
LANGUAGE PROFICIENCIES
• English – Native proficiency
• Mandarin Chinese – Professional working proficiency
• French – Conversational proficiency
• Japanese – Basic business proficiency
PROFESSIONAL CERTIFICATIONS
• Certified Administrative Professional (CAP) – IAAP (2020)
• Project Management Professional (PMP) – PMI (2021)
• International Protocol Certification – Geneva School of Protocol (2019)
VOLUNTEER LEADERSHIP
• Event Coordinator, Sydney Children’s Hospital Foundation (2018-Present)
• Board Secretary, Professional Women’s Network NSW (2020-Present)
Wrong Example:
INTERESTS
• Helping executives
• Organising events
• Travel planning
PERSONAL INFORMATION
• Age: 35
• Marital Status: Single
• Availability: Flexible hours
Tip: Additional sections you might consider include specialised software proficiencies, international business protocol training, crisis management experience, or luxury service management qualifications. Every section should demonstrate your sophistication and capability in executive support roles.
How to write an Executive Personal Assistant Resume Objective or Resume Summary
Your resume summary is your professional support statement – a powerful section that immediately communicates your value as an Executive Personal Assistant. This 3-4 line section should highlight your most impressive support achievements, discretion capabilities, and unique qualifications that make you the ideal candidate for enabling executive success and managing complex responsibilities.
An effective Executive Personal Assistant summary should include:
- Years of experience and specific levels of executive support provided
- Quantifiable achievements (scheduling efficiency, event success, confidentiality record)
- Key support skills and specialisations
- Your support philosophy or approach to executive assistance
- Commitment to discretion, loyalty, and professional excellence
Executive Personal Assistant Resume Summary Examples
Right Example:
Elite Executive Personal Assistant with 12+ years providing comprehensive administrative and personal support to C-suite executives across finance, technology, and consulting sectors. Proven expertise managing complex international travel, coordinating board meetings for 500+ attendees, and maintaining absolute confidentiality for sensitive corporate and personal matters. Expert in stakeholder relations, crisis management, and proactive executive support with perfect discretion record and 98% scheduling efficiency. Dedicated to anticipating executive needs and delivering seamless support that enables strategic focus and exceptional business outcomes.
Wrong Example:
Experienced Executive Personal Assistant seeking position where I can use my administrative skills and help senior executives. I have worked supporting managers and understand calendar management, travel booking, and meeting organisation. Looking for opportunities to support C-level executives and advance my administrative career.
For those transitioning into Executive Personal Assistant roles, focus on transferable administrative excellence, senior management exposure, and genuine commitment to executive support. Emphasise any experience with complex scheduling, confidential information handling, or high-level stakeholder interaction that demonstrates readiness for executive-level responsibilities.
Entry-Level Executive Personal Assistant Resume Summary Examples
Right Example:
Accomplished Administrative Professional with 5+ years supporting senior management and proven expertise in complex calendar management, international travel coordination, and confidential information handling. Successfully managed schedules for 3+ directors simultaneously while maintaining 100% confidentiality record and exceptional attention to detail. Strong background in stakeholder relations, event coordination, and proactive problem-solving. Committed to providing exceptional executive support that enables strategic focus and operational excellence through anticipatory service and absolute discretion.
Wrong Example:
Administrative professional seeking to transition into Executive Personal Assistant role to gain experience supporting C-suite executives. I have experience with calendar management and travel booking from supporting managers. Looking for opportunities to learn executive support skills and work at the highest levels.
How to Update Your LinkedIn Profile When Updating Your Executive Personal Assistant Resume
Updating your LinkedIn profile alongside your resume is essential for Executive Personal Assistant job seekers in Australia. Executive support roles are increasingly recruited through LinkedIn and executive search firms, with C-suite executives, executive recruiters, and HR directors using the platform to assess not just your experience but your professional presence, discretion, and executive readiness. Your LinkedIn profile should complement your resume while maintaining appropriate professional boundaries and confidentiality.
When updating your LinkedIn profile, ensure alignment with your resume while leveraging LinkedIn’s unique features for showcasing your professional development, executive support philosophy, and commitment to excellence. Your LinkedIn serves as a platform for demonstrating your sophisticated professional presence and executive support expertise.
LinkedIn Headline Optimisation for Executive Personal Assistants
Your LinkedIn headline is critical for Executive Personal Assistant positions as it positions you as a sophisticated professional partner rather than just administrative support. Your headline should communicate your executive support expertise, discretion capabilities, and value proposition while being optimised for executives and executive recruiters searching for high-level administrative talent.
Effective LinkedIn Headlines:
• “Executive Personal Assistant | C-Suite Support Specialist | 100% Confidentiality Record | Strategic Partner”
• “Senior Executive Personal Assistant ✦ Global Travel Expert ✦ Board Meeting Coordination ✦ Trusted Advisor”
• “Executive Personal Assistant | Enabling C-Level Success | Complex Project Management | Absolute Discretion”
Ineffective LinkedIn Headlines:
• “Executive Personal Assistant at ABC Company”
• “Experienced administrative professional seeking opportunities”
• “Executive assistant with good organisational skills”
LinkedIn Summary vs Resume Summary: Key Differences
Your LinkedIn summary should be more philosophy-focused than your resume summary, allowing you to share your approach to executive support, professional values, and what drives your commitment to enabling executive success in 4-5 paragraphs. While your resume summary focuses on achievements and qualifications, your LinkedIn summary can include your support philosophy, professional journey, and vision for executive partnership.
For the Australian market, consider sharing your understanding of corporate culture, experience with Australian business protocol, or insights into supporting executives in global business contexts. This demonstrates cultural fit and professional sophistication that Australian executives highly value in their personal assistants.
Showcasing Executive Personal Assistant Experience on LinkedIn
LinkedIn allows for more detailed storytelling about your executive support approach and impact. Use this space to elaborate on your support methodology, share examples (while maintaining confidentiality) of successful executive enablement, and highlight professional development that demonstrates your commitment to excellence in executive support.
Consider adding:
- Examples of complex projects or challenges you’ve successfully managed (maintaining confidentiality)
- Photos from professional development events or industry conferences
- Certificates from executive support training or professional development programs
- Links to professional articles about executive support best practices
- Testimonials from supervisors or colleagues (where appropriate and with permission)
LinkedIn Skills and Endorsements for Executive Personal Assistants
Prioritise executive support and administrative excellence skills alongside business and communication capabilities. Focus on getting endorsements from colleagues, supervisors, and professional contacts for skills that executives and recruiters commonly value when hiring Executive Personal Assistants, such as Executive Support, Calendar Management, Travel Planning, and Confidentiality.
Key skills to prioritise include Executive Support, Administrative Excellence, Calendar Management, Travel Coordination, Project Management, and Stakeholder Relations. Consider taking LinkedIn Skills Assessments for relevant areas like Microsoft Office or Project Management to earn verified skill badges that enhance professional credibility.
LinkedIn Profile Tips for Australian Executive Personal Assistants
Optimise your profile specifically for the Australian executive support community by connecting with local administrative professionals, joining relevant Australian executive support groups, and engaging with content from Australian business leaders and executive support organisations.
Share insights about executive support best practices, professional development opportunities, or administrative excellence approaches while always maintaining appropriate professional boundaries and confidentiality. Position yourself as a dedicated support professional by engaging thoughtfully with content about business productivity, executive effectiveness, or administrative innovation.
Regularly engage with professional development content and industry insights to establish yourself as a committed and knowledgeable executive support professional in the Australian business community. This ongoing professional engagement helps keep you visible to executive recruiters and senior executives looking for sophisticated administrative support talent.
Creating an exceptional Executive Personal Assistant resume for the Australian market requires demonstrating both administrative excellence and professional sophistication, combining technical capabilities with proven ability to support senior leadership with absolute discretion and exceptional results. By following the strategies outlined in this guide – from showcasing quantifiable support achievements to positioning yourself as a trusted executive partner – you’ll be well-positioned to capture the attention of C-suite executives, executive recruiters, and senior HR professionals seeking elite administrative support talent.
Remember that your resume works best when paired with a professional cover letter that demonstrates your understanding of the executive’s needs, business context, and how your support expertise can contribute to their success. Research the executive’s background, company culture, and typical responsibilities to show how your skills align with their requirements.
As you pursue Executive Personal Assistant opportunities, regularly explore executive support positions on SEEK and LinkedIn while staying current with executive support best practices, technology developments, and professional standards. The executive support landscape continues to evolve with new productivity tools, communication platforms, and support methodologies, and maintaining awareness of emerging support technologies, professional development opportunities, and industry best practices will keep your capabilities current and your applications competitive.
