Struggling to convey your exceptional organisational skills and executive support expertise in a way that stands out to senior executives and busy professionals? You’re not alone. Many experienced personal assistants find it challenging to showcase their multitasking abilities, discretion, and proactive problem-solving skills while demonstrating their value as trusted business partners to high-level executives. Whether you’re an experienced EA seeking a new challenge or transitioning from administrative roles into executive support, this guide will help you craft a cover letter that positions you as the indispensable right-hand professional every executive needs. We’ll explore proven examples, executive support strategies, and approaches that highlight your ability to anticipate needs, manage complex schedules, and provide seamless administrative excellence in Australia’s competitive business environment.
Personal Assistant Cover Letter Example (Text Version)
[email protected]
0432 567 890
LinkedIn.com/in/sophie-williams-executive-assistant5 April 2025
Mr Thomas Anderson
Chief Executive Officer
Pinnacle Investment Group
Level 42, 88 Phillip Street
Sydney NSW 2000
Dear Mr Anderson,
I am writing to express my strong interest in the Personal Assistant position supporting your executive team at Pinnacle Investment Group, as advertised on Executive Assistants Network. With a Diploma of Business Administration from Australian Institute of Business, over six years of senior executive support experience, and a proven track record of managing complex schedules and confidential matters for C-suite executives, I am excited to contribute to your organisation’s continued success through exceptional administrative excellence.
In my current role as Executive Assistant to the Managing Director at Strategic Capital Partners, I provide comprehensive support including diary management across multiple time zones, international travel coordination, board meeting preparation, and confidential correspondence management. I successfully streamlined the executive’s schedule efficiency by 40% through proactive calendar management and strategic meeting coordination. My responsibilities include managing relationships with high-net-worth clients, coordinating due diligence processes worth over $50 million, and preparing executive briefings that enable informed decision-making in fast-paced investment environments.
I excel in anticipating executive needs and solving complex logistical challenges with discretion and professionalism. My experience includes coordinating international business travel with last-minute changes, managing executive communications across multiple channels, and liaising with board members, investors, and regulatory bodies. I am proficient in advanced Microsoft Office Suite, CRM systems including Salesforce, and video conferencing platforms. Additionally, I have successfully managed executive expense reporting, contract administration, and event coordination for functions hosting up to 200 senior business leaders.
What particularly attracts me to Pinnacle Investment Group is your reputation for innovation in alternative investment strategies and your commitment to maintaining the highest standards of client service. Your firm’s growth trajectory and international expansion plans present exciting challenges that align perfectly with my experience supporting executives in dynamic, growth-oriented financial services environments.
I would welcome the opportunity to discuss how my executive support expertise, proactive approach, and commitment to confidentiality can contribute to your continued success and enable you to focus on strategic leadership priorities. Thank you for considering my application. I look forward to hearing from you soon.
Sincerely,
Sophie Williams
[email protected]
0432 567 890
LinkedIn.com/in/sophie-williams-executive-assistant
Diploma of Business Administration
Certificate IV in Business Administration
How to Format a Personal Assistant Cover Letter
- Length: Max 1 page (3–5 paragraphs)
- Font: Arial, Calibri or Times New Roman (10–12pt)
- Spacing: Single or 1.15 line spacing
- Margins: 1 inch on all sides
- File format: PDF
What to Include in a Personal Assistant Cover Letter (Australia)
Your personal assistant cover letter should demonstrate both administrative excellence and executive partnership capabilities. Here’s what each section should accomplish:
- Contact Details – Include your full name, email, phone number, LinkedIn profile, and relevant administrative qualifications
- Salutation – Address the executive, CEO, or hiring manager by name and title when possible
- Opening paragraph – State the specific position, mention relevant qualifications and executive support experience, and show knowledge of the organisation
- Middle paragraphs – Highlight executive support achievements, confidentiality management, complex scheduling expertise, and technology proficiency
- Closing paragraph – Express enthusiasm for providing seamless executive support and enabling business success
Right vs Wrong Example
Entry-Level Personal Assistant Cover Letter Tips
- Emphasise relevant administrative qualifications, customer service experience, and organisational skills
- Highlight experience supporting senior managers, coordinating events, or managing multiple priorities
- Showcase technical proficiency with office software, scheduling systems, and communication tools
- Mention any experience with confidential information handling or client relationship management
- Focus on your professional demeanour, discretion, and eagerness to provide exceptional executive support
Entry-Level Cover Letter Sample for Personal Assistant
Top Mistakes to Avoid in a Personal Assistant Cover Letter
- Focusing on routine administrative tasks rather than demonstrating strategic executive partnership
- Failing to emphasise discretion, confidentiality, and professional judgment capabilities
- Not mentioning specific technology platforms, scheduling systems, or executive tools you’re proficient with
- Overlooking travel coordination, event management, or stakeholder relationship experience
- Using casual language instead of demonstrating executive-level communication standards
- Neglecting to show understanding of business priorities and how executive support contributes to success
How to Tailor Your Cover Letter to a Job Ad
- Research the executive’s background, the company’s business model, and recent achievements
- Match specific requirements mentioned (international travel, board support, investor relations)
- Address relevant industry experience (finance, law, healthcare, technology, government)
- Reference specific software or systems they use (CRM, project management, scheduling platforms)
- Show understanding of their business environment, client base, or operational complexity
- Highlight experience supporting executives at similar organisational levels or industry sectors
How to Sign Off Your Personal Assistant Cover Letter
- Use professional, executive-appropriate closings: “Sincerely,” “Respectfully,” or “Kind regards”
- Include your full name and complete contact information
- Add relevant qualifications and professional certifications
- Include professional profiles that showcase your executive support expertise and discretion
Cover Letter Signature Example
Jennifer Chen
[email protected]
0456 789 123
LinkedIn.com/in/jennifer-chen-executive-assistant
Advanced Diploma of Business Administration
Certificate IV in Business Administration
Executive Assistant Certification (IAAP)
How to Submit a Cover Letter in Australia
- Save as PDF to maintain professional formatting across different executive review systems
- Use executive-standard naming: “FirstnameLastname_CoverLetter_PersonalAssistant.pdf”
- For executive search consultants, follow their specific submission requirements precisely
- When applying directly to executives, ensure subject lines are clear and professional
- For corporate applications, demonstrate attention to detail by following all application instructions exactly
Final Tips for Writing a Great Personal Assistant Cover Letter
- Demonstrate understanding of executive-level business challenges and support requirements
- Show awareness of modern workplace technology and digital transformation in executive support
- Use polished, professional language that reflects excellent communication skills
- Proofread meticulously—executives expect perfection in all communications and documentation
- Balance administrative competence with strategic thinking and business acumen
- Quantify achievements where possible while respecting confidentiality and professional discretion
More Resources for Job Seekers
Enhance your executive support application with our comprehensive personal assistant resume examples that showcase your administrative excellence and executive partnership capabilities. For senior EA positions requiring detailed responses, access our selection criteria templates. Prepare for executive interviews and scenario-based questions with our interview guide.
Your cover letter is your first opportunity to demonstrate the professionalism, discretion, and executive-level support skills that define exceptional personal assistants. By showcasing both your administrative expertise and business partnership capabilities, you’ll position yourself as an invaluable asset to any executive team. Remember that different industries and executive levels have varying support requirements—research the specific business environment and leadership style to tailor your application effectively. For ongoing professional development and networking opportunities, consider joining the Executive Assistants Network Australia, explore certification programs through the International Association of Administrative Professionals, and connect with senior executive assistants to stay current with best practices in Australia’s dynamic executive support landscape.
