Securing a Senior Administrator position in Australia’s diverse business landscape requires more than just organisational skills—you need a resume that demonstrates your ability to manage complex operations, support executive leadership, and drive administrative excellence across multiple departments. Whether you’re struggling to advance from junior administrative roles or finding it challenging to showcase your strategic impact in business terms, crafting the perfect Senior Administrator resume can seem daunting.
This comprehensive guide will provide you with everything necessary to create an outstanding Senior Administrator resume that resonates with Australian employers. From understanding the critical responsibilities that support organisational success to presenting your achievements in compelling, business-focused language, we’ll help you transform your administrative expertise into a powerful career advancement tool.
Senior Administrators are essential enablers of organisational efficiency, responsible for coordinating complex operations, managing executive support functions, and implementing systems that drive business productivity. With major Australian organisations across industries like Commonwealth Bank, BHP, and Woolworths Group consistently seeking experienced administrators, your resume must highlight your operational expertise, leadership capabilities, and proven ability to support strategic business objectives.
Senior Administrator Resume (Text Version)
Senior Administrator
Mobile: 0491 678 234
Email: [email protected]
LinkedIn: linkedin.com/in/jenniferchang
Location: Brisbane, QLDPROFESSIONAL SUMMARY
Experienced Senior Administrator with 8+ years of progressive administrative leadership supporting C-level executives and managing multi-departmental operations. Proven track record of improving operational efficiency by 35% while coordinating complex projects worth $5M+ annually. Expert in executive support, process improvement, and team coordination with demonstrated ability to streamline workflows and enhance organisational productivity. Strong background in stakeholder management, compliance oversight, and strategic planning support.
CORE COMPETENCIES
• Executive & Administrative Support • Operations Management & Coordination • Process Improvement & Optimisation
• Project Management & Planning • Team Leadership & Supervision • Stakeholder Relationship Management
• Compliance & Risk Management • Financial Administration • Event & Meeting Coordination
• Database Management & Reporting • Policy Development & Implementation • Change Management Support
PROFESSIONAL EXPERIENCE
Senior Administrator | Corporate Services Group | January 2021 – Present
Leading administrative operations for professional services firm with 150+ employees, supporting CEO and senior executive team while managing departmental coordination.
• Improved overall operational efficiency by 35% through implementation of streamlined processes and digital workflow solutions
• Managed complex project coordination worth $5.2M annually, ensuring 98% on-time delivery and stakeholder satisfaction
• Supervised team of 4 administrative staff, achieving 92% employee satisfaction and reducing turnover by 40%
• Implemented comprehensive compliance monitoring system resulting in zero audit findings over 3 consecutive years
• Coordinated executive calendar management and travel arrangements for 8 C-level executives across multiple time zones
• Led office relocation project managing logistics for 150+ employees with zero operational downtime
Administrative Manager | Regional Business Solutions | March 2018 – December 2020
Managed administrative functions for multi-location business supporting 85+ staff across 3 regional offices.
• Streamlined inter-office communication processes reducing response times by 50% and improving collaboration effectiveness
• Developed and implemented standardised administrative procedures adopted across all regional locations
• Managed annual operating budget of $800K maintaining costs within 2% of allocated targets
• Coordinated board meetings and strategic planning sessions for 12+ directors and senior stakeholders
• Implemented document management system improving file retrieval efficiency by 60% and ensuring compliance standards
• Led customer service improvement initiative resulting in 25% increase in client satisfaction scores
Executive Assistant | Finance & Investment Services | June 2015 – February 2018
Provided comprehensive executive support to Managing Director and senior management team in fast-paced financial services environment.
• Coordinated complex scheduling and travel arrangements for 5 senior executives managing international business requirements
• Managed confidential financial documentation and regulatory reporting ensuring 100% accuracy and compliance
• Organised quarterly stakeholder meetings and annual investor conferences hosting 200+ participants
• Developed executive briefing materials and presentation support for board meetings and client presentations
• Maintained client relationship database and coordinated VIP client events improving retention rates by 15%
• Supported merger and acquisition due diligence processes managing confidential documentation and stakeholder communications
EDUCATION
Bachelor of Business Administration | Queensland University of Technology | 2015
Certificate IV in Business Administration | TAFE Queensland | 2014
Diploma of Project Management | Australian Institute of Project Management | 2019
CERTIFICATIONS & PROFESSIONAL DEVELOPMENT
• Certified Administrative Professional (CAP) | International Association of Administrative Professionals | 2022
• Project Management Professional (PMP) | In Progress
• Advanced Excel & Data Analysis | Microsoft Certification | 2023
• Leadership & Management Development Programme | Australian Institute of Management | 2021
TECHNICAL SKILLS
• Office Suite: Microsoft Office 365, Google Workspace, Adobe Acrobat
• Database Management: Salesforce, Access, SQL basics
• Project Management: Asana, Monday.com, Microsoft Project
• Communication: Zoom, Microsoft Teams, Slack
• Financial Systems: MYOB, Xero, SAP basics
ACHIEVEMENTS
• Administrator Excellence Award | Corporate Services Group | 2023
• Outstanding Process Improvement | Regional Business Solutions | 2020
• Executive Support Excellence | Finance & Investment Services | 2017
What is The Best Format for a Senior Administrator Resume?
The reverse chronological format is the optimal choice for Senior Administrator resumes in Australia, as it clearly demonstrates your progression through increasingly responsible administrative roles and leadership development. This format allows employers to quickly assess your career advancement and understand how you’ve built expertise across different administrative functions and business environments. Start with your most recent position and work backwards, emphasising growth in scope of responsibility, team size, and strategic contribution.
For fonts, choose professional options like Arial, Calibri, or Times New Roman. Use 14-16 point font for your name and contact information, and 10-12 point font for body text. This ensures excellent readability while maximising space for your administrative achievements and operational accomplishments. Maintain consistent 1-inch margins on all sides and include adequate white space between sections to create a clean, professional appearance.
Always submit your resume as a PDF unless the job advertisement specifically requests another format. PDF files preserve your formatting across different devices and systems, ensuring your carefully structured presentation remains intact when reviewed by hiring managers and applicant tracking systems.
Your resume should include these essential sections:
Header: Include your full name, mobile number, professional email address, LinkedIn profile URL, and city/state. Avoid including your complete street address for privacy reasons—city and state provide sufficient location information for Australian employers.
Summary: Write a compelling 3-4 line overview highlighting your years of senior administrative experience, key achievements, operational impact, and core competencies relevant to administrative leadership.
Experience: Detail your work history with emphasis on administrative roles, operational improvements, and responsibilities that demonstrate your ability to support business operations and drive efficiency.
Education: List your formal qualifications, focusing on business administration, management, or related studies that support your administrative expertise.
Other sections: Include certifications, technical skills, and relevant achievements that strengthen your credibility as an administrative professional.
What Experience Should Be on Your Senior Administrator Resume?
Your experience section should demonstrate clear progression from general administrative roles to senior leadership positions, showcasing your development of operational management skills and strategic thinking capabilities. Focus on positions that highlight your ability to coordinate complex operations, support executive leadership, manage teams, and drive process improvements. Include specific metrics wherever possible—senior administration is a results-oriented profession, and quantifiable achievements provide compelling evidence of your operational impact and business value.
Highlight experience in executive support, project coordination, team management, and process optimisation. If you’ve managed office relocations, implemented new systems, or coordinated major events, these experiences demonstrate the complex project management skills valued in senior administrative roles. Include any experience with budget management, compliance oversight, stakeholder coordination, and cross-functional collaboration with various departments.
Senior Administrator | Professional Services Firm | April 2020 – Present
• Improved operational efficiency by 40% through implementation of automated workflow systems and process standardisation
• Managed annual operating budget of $1.2M maintaining costs within 1% of allocated targets while supporting 120+ staff
• Supervised team of 6 administrative professionals, achieving 95% employee satisfaction and reducing turnover by 35%
• Coordinated complex merger integration project affecting 200+ employees with zero operational disruption
• Implemented comprehensive compliance framework ensuring 100% audit success rate over 4 consecutive reviews
• Led digital transformation initiative reducing paper-based processes by 70% and improving document accessibility
Senior Administrator | Professional Services Firm | April 2020 – Present
• Managed daily office operations and administrative tasks
• Helped executives with scheduling and meeting coordination
• Worked with different departments on various projects
• Supervised some administrative staff members
• Handled budgets and financial administration
• Supported compliance and audit activities
Entry-Level Senior Administrator Resume Samples [Experience]
If you’re transitioning into your first senior administrator role, focus on administrative experiences that demonstrate your leadership potential, operational awareness, and ability to manage complex tasks. Emphasise roles where you’ve taken on additional responsibilities, coordinated team activities, or contributed to process improvements that show your readiness for senior administrative leadership.
Administrative Coordinator | Regional Government Agency | February 2022 – Present
• Coordinated operations supporting 60+ staff members across 4 departments, maintaining 98% stakeholder satisfaction
• Implemented new filing and document management system improving retrieval efficiency by 55%
• Managed complex event coordination for quarterly stakeholder meetings hosting 150+ participants
• Supervised 2 junior administrators while maintaining individual responsibility for executive support functions
• Developed standard operating procedures adopted organisation-wide, improving consistency and reducing errors by 30%
• Led compliance documentation project ensuring successful external audit with zero findings
Administrative Coordinator | Regional Government Agency | February 2022 – Present
• Helped coordinate office activities and daily operations
• Organised meetings and events for different departments
• Worked with other administrative staff on projects
• Managed filing systems and office documents
• Supported compliance and audit preparations
• Assisted executives with various administrative tasks
How to Write the Education Section for your Senior Administrator Resume
Education demonstrates your business foundation and analytical thinking skills essential for effective senior administration. While practical experience often carries significant weight in administrative roles, relevant qualifications show employers you possess the theoretical knowledge to understand complex business operations, manage strategic initiatives, and coordinate multi-departmental activities. Include degrees in business administration, management, public administration, or related fields that support your administrative expertise.
For Senior Administrator positions, employers particularly value qualifications covering areas like project management, organisational behaviour, financial management, and strategic planning. If you’ve completed specialised training in executive support, office management, or business process improvement, these demonstrate your commitment to administrative excellence and continuous professional development.
Senior Administrator Resume Example [Education]
Bachelor of Business Administration | Griffith University | 2018
Certificate IV in Business Administration | TAFE Queensland | 2016
Diploma of Project Management | Australian Institute of Project Management | 2020
How to Write the Skills Section for your Senior Administrator Resume
The skills section for Senior Administrators should balance operational management capabilities with technical competencies and leadership skills. Include 8-12 skills that directly relate to senior administrative success, focusing on areas like executive support, project coordination, team management, and process improvement. Avoid generic skills that every candidate will include—instead, highlight specific systems, methodologies, or capabilities that demonstrate your advanced administrative expertise and leadership potential.
Tailor your skills to match the job advertisement, using identical terminology where possible. Many Australian employers use applicant tracking systems that scan for specific keywords, so alignment with the job description can significantly improve your chances of progressing to human review.
Senior Administrator Resume Skills (Hard Skills)
• Executive and Administrative Support
• Project Management and Coordination
• Database Management and Reporting
• Financial Administration and Budget Management
• Compliance and Risk Management
• Process Improvement and Optimisation
• Event Planning and Coordination
• Document Management Systems
• Advanced Microsoft Office Suite
• Stakeholder Relationship Management
Senior Administrator Resume Skills (Soft Skills)
• Leadership and Team Management
• Strategic Thinking and Planning
• Communication and Interpersonal Skills
• Problem-solving and Decision Making
• Time Management and Prioritisation
• Attention to Detail and Accuracy
• Adaptability and Change Management
• Confidentiality and Discretion
• Multitasking and Organisation
• Customer Service Excellence
How to pick the best Senior Administrator skills:
1. Review the job advertisement carefully and identify specific administrative functions and leadership requirements mentioned
2. Match your experience to required competencies, emphasising measurable operational improvements and team achievements
3. Include a balance of operational skills (process management, coordination) and leadership abilities (team management, strategic support)
4. Prioritise skills that demonstrate your ability to support executive leadership and coordinate complex business operations
5. Consider industry-specific requirements like regulatory compliance, specialised software systems, or sector-specific processes
6. Ensure your skills reflect current administrative practices such as digital workflow management, remote team coordination, or data analytics
Senior Administrator Resume Examples [Skills]
• Project Coordination: Successfully managed 15+ concurrent projects worth $3M+ with 98% on-time completion rate
• Team Leadership: Supervised 8-person administrative team achieving 94% employee satisfaction and 25% productivity improvement
• Process Improvement: Implemented workflow optimisation reducing processing time by 45% and improving accuracy to 99.5%
• Executive Support: Coordinated complex scheduling and travel for 6 C-level executives managing international business requirements
Should I Add Bonus Sections to My Senior Administrator Resume?
Additional sections can significantly enhance your Senior Administrator resume by demonstrating professional commitment, continuous learning, and well-rounded capabilities. These sections are particularly valuable in the Australian administrative sector, where employers appreciate candidates who invest in professional development and demonstrate leadership beyond their core responsibilities.
Resume Licences & Certifications: Include professional certifications like Certified Administrative Professional (CAP), project management certifications (PMP, PRINCE2), or specialised training in executive support or office management. These demonstrate your commitment to maintaining professional standards.
Languages on a Resume: Australia’s diverse business environment highly values multilingual capabilities. List languages with proficiency levels, especially if you’ll be supporting international operations or multicultural teams.
Professional Associations: Membership in organisations like the International Association of Administrative Professionals or Australian Institute of Management shows industry engagement and commitment to professional growth.
Conferences: Attendance at administrative conferences, leadership seminars, or professional development workshops demonstrates commitment to staying current with best practices and industry trends.
Resume Volunteer Work: Community involvement, especially in coordination or leadership roles, can demonstrate additional organisational and project management skills in different contexts.
Awards and Honours: Recognition for administrative excellence, process improvement, or leadership achievement provides powerful validation of your capabilities and professional impact.
Senior Administrator Resume Examples [Other Sections]
Professional Development
• Certified Administrative Professional (CAP) | International Association of Administrative Professionals | 2023
• Project Management Professional (PMP) – In Progress | 2024
• Advanced Leadership Development Programme | Australian Institute of Management | 2022
• Change Management Certification | PROSCI | 2021
Professional Recognition
• Administrator of the Year | Corporate Services Group | 2023
• Excellence in Process Improvement | Regional Business Solutions | 2020
Extra Information
• Have some administrative certifications
• Won awards for good work performance
• Member of professional associations
• Attended training courses and workshops
Tip: You can also include relevant interests that demonstrate organisational skills (event coordination, community leadership), continuous learning (professional reading, skill development), or problem-solving abilities (process improvement projects). Keep personal interests brief and only include them if they add professional value or demonstrate relevant capabilities.
How to write a Senior Administrator Resume Objective or Resume Summary
Your professional summary is critical real estate that determines whether recruiters continue reading your resume. For Senior Administrator positions, focus on your years of administrative experience, leadership capabilities, and your most impressive operational achievements or process improvements. This section should immediately communicate your administrative expertise and demonstrate your understanding of how senior administration supports business success.
Key elements to include:
• Years of senior administrative experience and scope of responsibility
• Types of operations, teams, or executives you’ve supported
• Your most impressive metrics (efficiency improvements, cost savings, team achievements)
• Core competencies that align with senior administrative requirements
• Leadership experience or strategic contributions that add value
Senior Administrator Resume Summary Examples
Experienced Senior Administrator with 9+ years of progressive leadership supporting C-level executives and managing complex operations across multiple business units. Proven track record of improving operational efficiency by 40% while coordinating projects worth $8M+ annually. Expert in team leadership, process optimisation, and stakeholder management with demonstrated ability to streamline workflows and enhance organisational productivity. Strong background in compliance oversight, budget management, and strategic planning support.
Experienced administrative professional with good organisational skills. Enjoy working with executives and supporting business operations. Looking for senior administrator role where I can use my experience and continue developing management skills. Reliable and dedicated to providing excellent administrative support.
For candidates transitioning into their first senior administrator role from coordinator or specialist positions, focus on your leadership potential, operational awareness, and readiness for expanded administrative responsibility.
Entry-Level Senior Administrator Resume Summary Examples
Accomplished Administrative Coordinator with 5+ years of progressively responsible experience supporting executive teams and managing departmental operations. Proven track record of improving process efficiency by 30% while maintaining 98% stakeholder satisfaction rates. Strong project coordination and team leadership skills with demonstrated ability to implement operational improvements and support strategic initiatives. Ready to leverage experience in senior administrative leadership role.
Administrative coordinator with some management experience. Good at organising and coordinating office activities. Want to become senior administrator and take on more responsibility. Hardworking and willing to learn new skills and processes.
How to Update Your LinkedIn Profile When Updating Your Senior Administrator Resume
LinkedIn alignment with your resume is crucial in Australia’s business sector, where professional networking and relationship building are fundamental to administrative career advancement. Your LinkedIn profile should complement your resume while leveraging the platform’s unique features to showcase your operational expertise and leadership philosophy. Unlike your resume’s concise format, LinkedIn allows for more detailed explanations of your administrative approach and strategic contributions.
When updating your resume, simultaneously refresh your LinkedIn profile to ensure consistency in employment dates, achievements, and professional accomplishments. LinkedIn offers opportunities to expand on your administrative experiences with detailed project descriptions, process improvement stories, and operational insights that demonstrate your strategic thinking and business acumen.
LinkedIn Headline Optimisation for Senior Administrators
• “Senior Administrator | Executive Support Specialist | Operations & Process Improvement Expert”
• “Administrative Leader | Project Coordination | Team Management | $5M+ Budget Experience”
• “Senior Administrator | C-Suite Support | Change Management | Compliance Excellence”
• “Senior Administrator at Company Name”
• “Experienced Administrative Professional”
• “Office Manager and Administrator”
LinkedIn Summary vs Resume Summary: Key Differences
Your LinkedIn summary can be more narrative and strategic than your resume summary, incorporating your administrative philosophy and approach to operational excellence. Include stories about complex projects you’ve coordinated, process improvements you’ve implemented, or organisational challenges you’ve solved that demonstrate your strategic thinking. In the Australian market, LinkedIn summaries can showcase personality while maintaining professional credibility.
Use first-person language and include your vision for administrative excellence and organisational support. LinkedIn’s algorithm favours profiles with regular engagement, so consider mentioning current projects or professional interests that invite conversation from fellow administrative professionals and business leaders.
Showcasing Senior Administrator Experience on LinkedIn
Expand your resume achievements into LinkedIn’s longer format by providing context around your operational strategies and business impact. Share detailed case studies of successful implementations, process improvement initiatives, or complex project coordination that demonstrates your strategic approach. Upload examples of process documentation, project timelines, or organisational charts you’ve developed (ensuring confidentiality compliance).
Use LinkedIn’s volunteer experience and accomplishments sections to highlight community leadership, event coordination, or professional development activities that reinforce your administrative and leadership capabilities.
LinkedIn Skills and Endorsements for Senior Administrators
Prioritise LinkedIn skills that align with senior administrative requirements: executive support, project management, team leadership, and process improvement. Actively seek endorsements from executives you’ve supported, colleagues you’ve collaborated with, and team members you’ve managed who can validate your administrative excellence and leadership capabilities.
Consider completing LinkedIn skill assessments for areas like project management and Microsoft Office. These verified badges provide third-party validation of your capabilities and appear prominently on your profile.
LinkedIn Profile Tips for Australian Senior Administrators
Connect with business executives, administrative professionals, project managers, and operational leaders across the Australian business community. Join LinkedIn groups focused on Australian administrative professionals, such as “Australian Administrative Professionals” or industry-specific groups relevant to your sector experience. Engage with content by sharing insights about administrative best practices, process improvement strategies, or leadership development.
Optimise your profile for Australian employers by including location-specific keywords and mentioning familiarity with Australian business culture, regulatory requirements, and workplace practices. Reference major Australian organisations, business events, or professional development programmes to improve local search visibility and demonstrate market knowledge.
Creating a compelling Senior Administrator resume requires strategic thinking, operational awareness, and a clear understanding of how administrative excellence supports organisational success. By following this guide’s framework and examples, you’ll be well-equipped to craft a resume that showcases your administrative capabilities and commitment to driving operational efficiency.
Remember to customise your resume for each application, highlighting the specific experiences and achievements that align with the employer’s operational needs, organisational culture, and administrative requirements. Your resume should tell a compelling story of administrative leadership, process improvement success, and measurable contribution to business operations.
To complete your application package, develop a targeted cover letter that complements your resume and demonstrates your understanding of the specific organisational challenges and administrative opportunities relevant to the role. For additional guidance on administrative career development and professional networking, visit the International Association of Administrative Professionals for industry insights and professional development opportunities.
