Staring at that blank page, trying to figure out how to show a hiring manager you can manage complex clinical coding systems while ensuring data integrity and maintaining strict privacy compliance? You’re definitely not alone. Writing a Health Information Manager cover letter that highlights your technical expertise in ICD-10-AM coding and health information systems without sounding like every other data professional is one of the trickiest challenges in today’s competitive healthcare management job market. The good news? A standout cover letter can be your secret weapon to rise above the competition and secure that dream health information management role.
This guide will take your cover letter from generic template to interview magnet. We’ll reveal exactly how to start with maximum impact, prove your worth through quantified data quality outcomes, and finish with confidence. Plus, you’ll discover insider tips on what Australian hospitals and health services are really looking for, complete with real examples that actually work. Whether you’re transitioning from clinical coding to management or bringing your health information expertise to a larger facility, we’ve got you covered.
Health Information Manager Cover Letter Example (Text Version)
Rebecca Walsh
[email protected]
0431 654 789
linkedin.com/in/rebeccawalsh
Melbourne, VIC
20 March 2025
Mr James Chen
Director of Corporate Services
Austin Health
145 Studley Road
Heidelberg, VIC 3084
Dear Mr James,
When I discovered that Austin Health is seeking a Health Information Manager to oversee clinical coding and health information services across your multi-campus health service, I recognized this was precisely the opportunity I’ve been working toward. As someone who managed health information operations at Eastern Health—improving coding accuracy from 87% to 96% through comprehensive auditing and training programs, implementing electronic document management system reducing retrieval times by 65%, ensuring 100% compliance with Privacy Act requirements across 850,000+ medical records, leading team of 18 clinical coders and health information officers achieving 94% staff satisfaction, and delivering $2.4M in additional revenue through improved DRG coding accuracy—I’m thrilled at the prospect of combining technical expertise and strategic leadership for your commitment to excellence in health information management.
Over the past eight years as a Health Information professional working throughout Victoria’s health system, I’ve repeatedly delivered results that match perfectly with your needs. I’ve managed clinical coding operations ensuring accurate ICD-10-AM, ACHI, and ACS application for casemix funding and clinical reporting, implemented data quality frameworks reducing coding errors by 43% and improving documentation completeness, maintained comprehensive medical records management systems ensuring timely access while protecting patient privacy, led successful transitions to electronic medical records and digital health initiatives including My Health Record integration, conducted regular coding audits and provided clinical documentation improvement education to medical and nursing staff, and ensured compliance with Australian health information standards, ACHS accreditation requirements, and privacy legislation. My background spanning metropolitan hospitals, health networks, and health information system implementations has shown me that exceptional health information management merges technical coding expertise with strategic data governance and compliance management with operational efficiency—precisely what you require for complex multi-campus health services.
What really attracts me to Austin Health is your reputation for clinical excellence and your commitment to advancing digital health capabilities. I hold a Bachelor of Health Information Management from La Trobe University, Graduate Certificate in Health Service Management, Advanced Clinical Coder certification, and current professional membership with the Health Information Management Association of Australia (HIMAA). I’m expert in ICD-10-AM/ACHI/ACS coding, proficient in health information systems including Cerner, Epic, and iSoft, trained in data analytics tools, and maintain current knowledge of privacy legislation and health information standards. I regularly present at HIMAA conferences and contribute to professional development of emerging health information professionals. I’m convinced that health information managers aren’t merely coders or administrators—we’re strategic professionals who ensure data integrity enabling quality care decisions, compliance experts protecting patient privacy, revenue cycle contributors through accurate casemix coding, and leaders who build high-performing teams delivering excellence in health information services.
I’d welcome the chance to discuss how my proven ability to lead health information operations while driving data quality and compliance can enhance Austin Health’s clinical and corporate outcomes. Thank you for reviewing my application, and I look forward to connecting with you soon.
Sincerely,
Rebecca Walsh
[email protected]
0431 654 789
linkedin.com/in/rebeccawalsh
How to Format a Health Information Manager Cover Letter
- Length: Max 1 page (3–5 paragraphs)
- Font: Arial, Calibri or Times New Roman (10–12pt)
- Spacing: Single or 1.15 line spacing
- Margins: 1 inch on all sides
- File format: PDF
What to Include in a Health Information Manager Cover Letter (Australia)
Your Health Information Manager cover letter needs to follow a results-focused structure that showcases both technical expertise and management capability:
- Contact Details
- Salutation (Dear Mr/Ms [Name], Dear Hiring Manager, or name)
- Opening paragraph – your hook and intent
- Middle – why you’re the best fit (skills + experience)
- Closing – call to action + sign off
Right vs Wrong Example
Right Opening: “When Western Sydney Local Health District announced expansion of health information services requiring experienced managers to oversee clinical coding operations—improving coding accuracy and documentation quality, implementing electronic health record systems, ensuring privacy compliance, and leading multidisciplinary teams—I instantly recognized where my background managing 22 clinical coders across three hospital sites, improving DRG coding accuracy from 84% to 97% generating $3.2M additional casemix revenue, implementing comprehensive data quality frameworks reducing errors by 51%, ensuring zero privacy breaches across 1.2M+ patient records, and successfully transitioning to Epic EMR system could advance your commitment to data integrity and operational excellence across Western Sydney’s diverse communities.”
Wrong Opening: “I am writing to apply for the Health Information Manager position that was advertised on Seek. I have experience in medical records and clinical coding. I believe I would be a good fit for your hospital.”
Entry-Level Health Information Manager Cover Letter Tips
- Highlight Bachelor of Health Information Management or relevant qualification
- Showcase clinical coding experience, records managed, or data quality projects
- Demonstrate understanding of ICD-10-AM/ACHI classification and coding standards
- Emphasize privacy training, HIMAA membership, and coding certifications
- Reference electronic health record systems experience (Cerner, Epic, iSoft)
Entry-Level Cover Letter Sample for Health Information Manager
Right Entry-Level Approach: “As recent Bachelor of Health Information Management graduate from University of Tasmania with comprehensive health information training, I’ve developed strong technical and management foundations through completing 600 hours professional placement at Royal Hobart Hospital’s Health Information Services. During my placement, I coded 850+ inpatient episodes using ICD-10-AM/ACHI/ACS achieving 94% accuracy rate verified through peer audits, conducted documentation quality reviews identifying opportunities improving clinical coding specificity, assisted with medical records digitization project scanning 15,000+ patient files, participated in privacy audits ensuring compliance with Health Records Act, and supported team leaders with roster management and workflow optimization. I hold Advanced Clinical Coder certification from HIMAA, completed training in Cerner PowerChart and medical terminology, and achieved University Medal for academic excellence. I presented research on clinical documentation improvement at Tasmanian Health Information Conference. This blend of rigorous academic training and hands-on operational experience demonstrated that effective health information management harmonizes technical coding expertise with data governance and quality improvement—capabilities I’m excited to contribute as an emerging health information professional.”
Wrong Entry-Level Approach: “I recently completed my health information degree and I’m looking for my first management position. I understand medical coding and have worked with patient records. I’m organized and would like to work in hospital administration. Please consider me for this position.”
Top Mistakes to Avoid in a Health Information Manager Cover Letter
- Not mentioning specific coding systems (ICD-10-AM, ACHI, ACS) and accuracy rates
- Being vague about team size managed, records volume, or operational outcomes achieved
- Focusing only on coding without emphasizing data governance, privacy, and compliance
- Overlooking revenue cycle impact and casemix funding knowledge
- Not addressing leadership skills, staff development, and change management experience
- Generic applications without researching the facility’s health information systems or challenges
- Forgetting to mention electronic health records experience and digital health capabilities
How to Tailor Your Cover Letter to a Job Ad
- Match to their setting (tertiary hospital, private health, community health, health network)
- Address specific systems they mention (Cerner, Epic, iSoft, Best Practice, Medical Director)
- Reference their priorities (EMR implementation, coding accuracy, privacy compliance, accreditation)
- Highlight relevant experience (inpatient coding, ED coding, casemix, clinical documentation improvement)
- Align with their standards (ACHS accreditation, ISO compliance, Australian Coding Standards)
How to Sign Off Your Health Information Manager Cover Letter
- Use “Sincerely” or “Kind regards” (professional for healthcare management roles)
- Include full name, phone number, email, and LinkedIn
Cover Letter Signature Example
Sincerely,
Daniel Patel
[email protected]
0428 765 432
linkedin.com/in/danielpatel-him
How to Submit a Cover Letter in Australia
- Always attach as a PDF (unless instructed otherwise)
- Label file professionally (e.g. RebeccaWalsh_CoverLetter.pdf)
- Include copies of coding certifications and HIMAA membership if requested
- For government health services, address selection criteria separately if required
Final Tips for Writing a Great Health Information Manager Cover Letter
- Lead with quantified outcomes (coding accuracy rates, revenue impact, error reduction, team size)
- Balance technical coding expertise with strategic management and leadership capabilities
- Show understanding of health information’s role in quality care, patient safety, and revenue cycle
- Emphasize privacy compliance, data governance, and risk management expertise
- Demonstrate change management skills especially with electronic health record implementations
- Mention continuous professional development and staying current with coding updates and standards
More Resources for Job Seekers
Ready to nail your entire application? Check out our Resume Examples for the perfect complement to your cover letter. Prepare for success with our Common Interview Questions for health information and healthcare management roles, and explore our Selection Criteria Templates essential for government health service positions.
Remember, your cover letter should work alongside your resume to tell a compelling story about why you’re the health information manager they need. Concentrate on specific achievements that demonstrate both technical coding excellence and strategic management capability, express genuine understanding of health information management’s critical role in healthcare quality and compliance, and always emphasize how you’ll deliver accurate data, robust privacy protection, and operational efficiency from day one. With Australia’s healthcare system increasingly focused on digital health transformation, data quality for clinical decision-making, and stringent privacy requirements, facilities are seeking health information managers who can balance technical coding expertise with strategic thinking and compliance management with team leadership. Maintain your professional credentials through the Health Information Management Association of Australia (HIMAA) and stay current with coding updates, privacy legislation changes, and health information standards to ensure your application reflects contemporary health information management expectations and Australian healthcare requirements. Engage with resources from the Australian Digital Health Agency to demonstrate your commitment to advancing digital health capabilities and supporting Australia’s evolving health information landscape.
