Struggling to demonstrate your people skills while showcasing your administrative expertise and HR knowledge? You’re not alone. Many aspiring HR Assistants find it challenging to translate their organisational abilities, confidentiality awareness, and employee support experience into compelling cover letter content that resonates with Australian employers across diverse industries.
Whether you’re a recent business graduate, transitioning from general administration, or looking to start your HR career, this comprehensive guide provides everything you need to craft a standout HR Assistant cover letter. You’ll discover proven examples, formatting guidelines, and insider tips specifically tailored for Australia’s human resources sector and platforms like Seek and LinkedIn Australia.
HR Assistant Cover Letter Example (Text Version)
[email protected]
0429 567 234
linkedin.com/in/sophie-mitchell-hr-assistant
Melbourne, VIC 3000
15 November 2025
Mark Thompson
HR Manager
Progressive Solutions Pty Ltd
Level 8, 234 Collins Street
Melbourne, VIC 3000
Dear Mr Thompson,
I am writing to express my strong interest in the HR Assistant position advertised on Seek. With my Certificate IV in Human Resources from Box Hill Institute, 2+ years of administrative experience supporting HR functions at MidCorp Australia, and a genuine passion for helping employees navigate their workplace journey, I am excited to contribute to Progressive Solutions’ people and culture initiatives whilst providing exceptional HR administrative support.
In my current role as Administrative Assistant at MidCorp Australia, I have gained valuable exposure to HR processes whilst supporting the HR team with recruitment administration, employee onboarding coordination, and records management for over 150 staff members. I maintain confidential employee files both digitally and in hard copy, process new hire paperwork including contracts and compliance documentation, and coordinate interview scheduling that has reduced time-to-hire by 10% through improved calendar management. My responsibilities include updating employee information in our HRIS system (BambooHR), assisting with payroll queries and leave applications, preparing HR reports and correspondence, and providing front-line support to employees with general HR inquiries. Additionally, I have gained experience in coordinating workplace training sessions, maintaining Workers’ Compensation documentation, and ensuring compliance with Fair Work legislation requirements.
What particularly attracts me to Progressive Solutions is your reputation for fostering positive workplace culture and commitment to employee development programs. I understand you’re implementing new performance management systems, and I’m eager to contribute my attention to detail and process improvement mindset—my recent initiative to digitise our employee records filing system resulted in 30% faster document retrieval times and improved data accuracy. My strong communication skills, combined with my ability to handle sensitive information with discretion whilst building rapport with employees at all levels, aligns perfectly with your company’s collaborative approach to human resources management.
I would welcome the opportunity to discuss how my administrative expertise, developing HR knowledge, and enthusiasm for supporting both employees and organisational goals can contribute to your team’s success. Thank you for your consideration, and I look forward to hearing from you soon.
Sincerely,
Sophie Mitchell
[email protected]
0429 567 234
linkedin.com/in/sophie-mitchell-hr-assistant
How to Format a HR Assistant Cover Letter
Professional formatting demonstrates your attention to detail—essential for managing sensitive employee information. Follow these Australian workplace standards:
- Length: Max 1 page (3–5 paragraphs)
- Font: Arial, Calibri or Times New Roman (10–12pt)
- Spacing: Single or 1.15 line spacing
- Margins: 1 inch on all sides
- File format: PDF
What to Include in a HR Assistant Cover Letter (Australia)
Structure your HR Assistant cover letter using these essential sections:
- Contact Details
- Salutation (Dear Hiring Manager or name)
- Opening paragraph – your hook and intent
- Middle – why you’re the best fit (skills + experience)
- Closing – call to action + sign off
Right vs Wrong Example
Entry-Level HR Assistant Cover Letter Tips
Starting your HR career requires demonstrating your people focus and administrative capabilities:
- Focus on transferable skills and enthusiasm
- Highlight course projects, volunteering or part-time work
- Show career motivation
Entry-Level Cover Letter Sample for HR Assistant
Top Mistakes to Avoid in a HR Assistant Cover Letter
Avoid these common pitfalls that can undermine your application:
- Repeating your resume word-for-word
- Not addressing the company or role directly
- Using filler phrases like “I’m a team player” without proof
How to Tailor Your Cover Letter to a Job Ad
Customisation demonstrates your research skills and genuine interest:
- Use keywords from the ad (but naturally)
- Mirror the tone and priorities of the employer
- Mention specific tools, software or experience if listed
How to Sign Off Your HR Assistant Cover Letter
Your closing should reinforce professionalism and accessibility:
- Use “Sincerely” or “Kind regards”
- Include full name, phone number, LinkedIn (optional)
Cover Letter Signature Example
How to Submit a Cover Letter in Australia
Follow Australian workplace conventions for professional document submission:
- Always attach as a PDF (unless instructed otherwise)
- Label file professionally (e.g. JamesAnderson_CoverLetter.pdf)
- If submitting via Seek or LinkedIn, include a brief intro
Final Tips for Writing a Great HR Assistant Cover Letter
Maximise your cover letter’s impact with these HR-focused strategies:
- Make every sentence count – avoid repetition
- Use confident, positive language
- Proofread carefully (get a second pair of eyes if you can)
- Match tone to employer (formal, friendly or creative)
More Resources for Job Seekers
Strengthen your HR Assistant job application with these additional resources. Explore HR Assistant resume examples, selection criteria templates, and common interview questions to maximise your success. For additional career guidance, visit the Australian HR Institute, Fair Work Ombudsman, and Safe Work Australia for industry insights, employment law updates, and professional development opportunities.
A well-crafted HR Assistant cover letter demonstrates your people-focused approach whilst showcasing your administrative skills and developing HR knowledge. Remember to tailor each application to the specific organisation and HR team, highlight your most relevant experience supporting employee processes, and maintain the professional standards expected in Australia’s human resources sector.
