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Administration executive assistant resume

This free sample resume for an administration executive assistant has an accompanying administration executive assistant sample cover letter to help you put together a winning job application.

Marina Bayou

1/14 James Avenue
Jonestown VIC 5000
Mobile:0400 444 000
Home: (09) 9099 9999


Jonestown TAFE
Jonestown, VIC
Certificate III in Office Administration
Graduated: 1995


Jonestown High
Jonestown, VIC
Graduated: 1994


Employment History

Jan 03 – Present: Personal Assistant to Vice President
Build It Funds Management P/L
Melbourne, VIC


  • Provide administrative support to Vice President in a timely and courteous manner
  • Arrange for and manage material for Vice President’s meetings with staff and clients which requires initiative, industriousness and the ability to work to tight deadlines
  • Utilise fast and accurate touch-typing skills to record minutes in shareholder and board of directors meetings
  • Responsible for word processing collation of official company documents such as annual reports, prospectuses, executive summaries and contracts
  • Monitor existing documents to ensure they remain thorough, accurate and up-to-date
  • Answer telephones, and direct calls efficiently or take accurate messages where appropriate
  • Respond to email enquiries from the general public
  • Reconcile expenses and general administrative duties


  • Implemented a more effective system for the management of meetings
  • The 2007 annual report was a detailed, well-presented document, delivered to corporate communications on time
Jun 99 – Dec 02: Personal Assistant to General Manager
Igloo Human Resources
Jonestown, VIC


  • Process monthly expense reports with supporting documents
  • Manage general manager’s appointments and travel arrangements
  • General administrative duties


  • Modified and improved system of dispensation of monthly expense reports which saved time and company resources
  • Planned all travel arrangements for general manager’s successful business trip to Hong Kong and Singapore – the first international trip made by a member of the company
Feb 96 – May 99: Secretary
Purple Computing
Jonestown, VIC


  • Answer telephones, and direct calls or take messages accurately
  • Create staff roster
  • Document and file all company correspondence


  • Successfully reorganised company filing system which significantly increased efficiency of work processes
  • Contributed to re-design of customer database which streamlined the company’s contact management activities


Category Name Proficiency Yrs Experience Last Used
Administrative Microsoft Word Advanced 4+ yrs use currently
  Microsoft Excel Advanced 4+ yrs use currently
  Microsoft Access Advanced 4+ yrs use currently
  Microsoft PowerPoint Intermediate 4+ yrs use currently  
  Microsoft Outlook Intermediate 4+ yrs use currently
IT Internet Explorer Advanced 4+ yrs use currently



Janice Lang – Vice President
Build It Funds Management
Mobile: 0455 555 555
Jason Gulliver – General Manager
Igloo Human Resources
Mobile:(09) 2111 1222
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