Personal assistant resume

This free sample resume for a personal assistant has an accompanying sample cover letter to help you put together a winning job application.

Amy Fielding

45 Roseburn Drive
Boronia Heights QLD 4124
Mobile: 0432 424 868
Home: 07 3981 2467
Email: [email protected]


My four years of experience as a personal assistant and seven years of experience in office administration have enabled me to hone my skills as an organised, responsible multi-tasker who thrives in a busy, dynamic environment. I am valued for my positive attitude, professionalism, attention to detail, loyalty and resourcefulness, as well as my excellent communication skills.


Brisbane North Institute of TAFE
Brisbane, QLD
Diploma of Business Administration
Graduated: 2002
Boronia Heights High School
Boronia Heights, QLD
Graduated: 1998

Employment History

Mar 2005 – Present: Personal Assistant to Deputy Director
Intensive Care Unit, Prince Henry Hospital
Brisbane, QLD


  • Coordinating ICU doctors’ and nurses’ rosters
  • Providing administrative support to the deputy director, including organisation of her schedule, booking meetings, catering and travel arrangements
  • Monitoring all of the deputy director’s incoming and outgoing communications, and preparing correspondence
  • Preparation of reports for both internal and external communications, often to tight deadlines
  • Preparation of agendas and minutes for meetings with both internal and external stakeholders in a timely and accurate manner
  • Managing and updating database
  • Recording expenses  
  • Research, as directed by the deputy director
  • Planning staff events


  • Overhauled outdated filing system
  • Established/updated comprehensive database and mailing lists 
  • Assisted in editing 2008 Annual Report
  • Planned the department Christmas party and other staff events
Jan 2003 – Feb 2005: Administrative Officer
State Health
Brisbane, QLD


  • Providing administrative support to Development Division
  • Preparation of reports, correspondence and meeting agendas
  • Communication with internal staff and government bodies
  • Updating database and mailing lists
  • Proofreading outgoing communications
  • Answering telephones and redirecting calls to appropriate staff members


  • Developed new procedures for phone calls and filing to improve efficiency in the administrative team
  • Helped develop relationships with other government bodies


Category Name Proficiency Yrs Experience Last Used
Computer Touch typing Advanced - 110wpm 6 yrs use currently
  Microsoft Word Advanced  7 yrs  use currently
  Microsoft Excel Advanced 6 yrs use currently
  Microsoft PowerPoint Intermediate 4 yrs use currently
  Internet Explorer Advanced 7 yrs use currently
  MYOB Advanced 6 yrs use currently
Language Japanese Intermediate 6 yrs 1 year ago



  • Music: I enjoy diverse genres, playing clarinet with my community band and regularly attending gigs
  • Dance: Have learnt salsa and swing dancing
  • Japanese language and culture: A passion of mine since going on exchange to Japan in Year 11
  • Travel: I spent a year travelling independently throughout Asia and Europe in 2000


Anita Hobbs   Deputy Director, ICU
Prince Henry Hospital
Email: [email protected] 
Mobile: 07 3421 6587    
Kate Henry  Manager, Reform and Development Division  
State Health
Email: [email protected]
Mobile: 07 3589 4332
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