Administrative officer sample resume

Thomas Vance

36 Ginger St
Nyland VIC 3537
M: 0400 000 000
E: t.vance@email.com

Career Objective

Highly experienced and motivated administration specialist with extensive experience working in a tertiary education setting. Looking for a stimulating role where I can apply my enthusiasm, professionalism and thorough approach to support an academic team.

Education

Key Skills and Abilities

Excellent time management skills
Proven ability to effectively manage multiple responsibilities in a busy environment and to identify urgent tasks, ensuring they are prioritised and completed in a timely and accurate manner.

Ability to work under pressure
Highly experienced at operating in high-pressure situations where I have been required to carry out complex tasks within a short timeframe. I have experience processing highly technical information, and I remain calm and maintain a high standard of work when under pressure.

Employment History

Responsibilities:

• Manage administration tasks for Committee meetings, including compiling agendas, recording minutes and drafting correspondence based on meeting outcomes.
• Document and file ethics applications submitted by researchers and maintain an up-to-date database of Committee outcomes, grant applications and reporting information
• Update website content using custom-built content management system
• Reconcile expenses and payment of office accounts
• Process questions from Research staff and provide answers to their queries in an accurate and timely manner
• Conduct inspections of office premises to ensure facilities comply with OH&S standards

Achievements:

• Suggested and successfully implemented TRIM electronic filing system, leading to an almost entirely paperless office
• Implemented an effective system of digitally recording meeting minutes and filing these entries, boosting accuracy and efficiency
• Suggested and obtained first aid kits for the office to ensure OH&S compliance

Responsibilities:

• Provided administrative assistance to several hospital committees and sub-committees
• Drafted correspondence based on committees’ meeting outcomes and generated correspondence and reports to satisfy annual reporting requirements
• Documented the receipt of official documents and filed them efficiently before updating the hospital database with new information
• Maintained computer records of grants awarded to staff
• Maintained office equipment and supply of general stationery, and ordered repairs and servicing of machinery as required
• Answered department telephone in a polite and professional manner, directing calls where appropriate and taking and delivering accurate messages

Achievements:

• Overhauled the office filing system to gain easier access to records and increase efficiency
• Trained office staff in the use of this streamlined system

Professional Development

2010 Spendvision Expense Management System
2010 Content Management Systems for Database Administrators
2007 Medical Terminology Course – Royal Prince Harry Hospital

References

Available upon request.