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How to Ask for A Letter of Recommendation: An Email Template

If you’re looking for a new job or putting together an application to head back to school, you’ve got better things to worry about than how to ask for a letter of recommendation. Here’s an email template that takes the guesswork out of it.

Portrait of Viv Luu smiling in a casual setting
Vivien Luu

Jun 16,2025

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Whether you’re applying for a new job, enrolling in a university course, or applying for a scholarship, a strong letter of recommendation can make a big difference. But asking for one doesn’t have to be uncomfortable. With the right approach, you can request a recommendation professionally and respectfully—without feeling like you’re imposing.

Below is a proven email template you can adapt to your situation. It’s clear, friendly, and makes things easier for the person you’re asking—especially if they’re busy (which they probably are).


Email Subject Line

Recommendation Request for [Your Name]

Email Body

Hi [Name],

I hope you’re doing well and that everything’s going great at [Company Name]! I saw on LinkedIn that [insert something timely or personal: e.g. you were promoted recently—congratulations! / your presentation at the industry event looked fantastic!].

I’m currently applying for a new [role / university program / scholarship], and I’m putting together a few letters of recommendation. Since we worked closely together during my time as [your job title] at [Company], I’d be honoured if you’d consider writing a brief letter on my behalf.

I completely understand that you’re busy—if it helps, I’m happy to provide a quick draft or bullet points you can tweak. No pressure at all if you’re unable to do it, just let me know.

The deadline is [insert date], so if possible, I’d appreciate hearing back by [earlier date].

Thanks so much in advance!

Warm regards, [Your Full Name] [Your Contact Details, if needed]


Tips for a Stronger Recommendation Request

  • Ask early: Give your referee enough time—at least 1–2 weeks if possible.
  • Make it easy: Share your resume, relevant details, and why you’re applying.
  • Be appreciative: Follow up with a thank-you message, whether or not they accept.

Who Should You Ask for a Recommendation?

Ideally, your referee should be someone who knows your work well and can speak to your skills or character in a professional setting. This could be a direct manager, mentor, professor, or even a long-term client or project partner—depending on the context of your application.

Want to boost your chances with a stronger application overall? Consider upskilling first. Explore our online courses in areas like business, communications, education, and more to give your career the edge it needs.


Need help with other tricky work emails?

Check out our popular article on 10 work email templates to save time and get it right—every time.

About the author

Viv is a writer who enjoys researching and writing about creativity, how the human mind works, and neuro processes. She values creativity above all else and admires people who pursue their career dreams, no matter the sacrifice. In her spare time, she binges on HBO shows and epic fantasy novels.

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