How to Ask for A Letter of Recommendation: An Email Template

Whether you’re applying for a new job, enrolling in a university course, or applying for a scholarship, a strong letter of recommendation can make a big difference. But asking for one doesn’t have to be uncomfortable. With the right approach, you can request a recommendation professionally and respectfully—without feeling like you’re imposing.

Below is a proven email template you can adapt to your situation. It’s clear, friendly, and makes things easier for the person you’re asking—especially if they’re busy (which they probably are).

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Email Subject Line

Recommendation Request for [Your Name]

Email Body

Hi [Name],

I hope you’re doing well and that everything’s going great at [Company Name]! I saw on LinkedIn that [insert something timely or personal: e.g. you were promoted recently—congratulations! / your presentation at the industry event looked fantastic!].

I’m currently applying for a new [role / university program / scholarship], and I’m putting together a few letters of recommendation. Since we worked closely together during my time as [your job title] at [Company], I’d be honoured if you’d consider writing a brief letter on my behalf.

I completely understand that you’re busy—if it helps, I’m happy to provide a quick draft or bullet points you can tweak. No pressure at all if you’re unable to do it, just let me know.

The deadline is [insert date], so if possible, I’d appreciate hearing back by [earlier date].

Thanks so much in advance!

Warm regards, [Your Full Name] [Your Contact Details, if needed]

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Tips for a Stronger Recommendation Request

• Ask early: Give your referee enough time—at least 1–2 weeks if possible.
• Make it easy: Share your resume, relevant details, and why you’re applying.
• Be appreciative: Follow up with a thank-you message, whether or not they accept.

Who Should You Ask for a Recommendation?

Ideally, your referee should be someone who knows your work well and can speak to your skills or character in a professional setting. This could be a direct manager, mentor, professor, or even a long-term client or project partner—depending on the context of your application.

Want to boost your chances with a stronger application overall? Consider upskilling first. Explore our online courses in areas like business, communications, education, and more to give your career the edge it needs.

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Need help with other tricky work emails?

Check out our popular article on 10 work email templates to save time and get it right—every time.