Work Smarter with These Must Have Mobile Apps

From remote work to side hustles and online study, the modern workforce relies more than ever on mobile apps to stay organised and productive. Australians are among the world’s most active app users—averaging over 36 different apps per month per person, with a strong appetite for tools that boost productivity and make work easier.

Whether you’re a student, job seeker, business owner, or remote worker, here are some of the most effective productivity apps to help you work smarter—not harder—in 2025.

Why Mobile Apps Matter More Than Ever

Australians continue to lead globally in mobile engagement. According to recent data from Data.ai (formerly App Annie), global app usage continues to rise, with productivity, learning, and task management apps seeing some of the highest year-on-year growth.

Productivity tools now go beyond basic calendars—they support collaboration, automation, focus, and remote work. And with so many options, choosing the right ones for your workflow can be a game-changer.

Top Mobile Apps to Boost Your Productivity

Todoist

A powerful to-do list and task manager, Todoist helps you organise personal and professional projects in colour-coded lists. Assign tasks, set priorities, and get reminders across all your devices.

• Best for: Students, team collaboration, personal goal tracking
• Platforms: Android, iOS, macOS, Windows, browser extensions
• Pricing: Free; Premium from A$5/month

Notion

Part note-taker, part planner, Notion is an all-in-one workspace where you can build custom dashboards, manage projects, and collaborate with others. Perfect for everything from class schedules to business strategy docs.

• Best for: Custom workspaces, career planning, content organisation
• Platforms: Android, iOS, desktop, web
• Pricing: Free for individuals; Pro and Team plans available

Canva

This Australian-made design app is a go-to for resumes, portfolios, marketing content, and presentations. Drag-and-drop templates make it easy to create professional visuals without graphic design skills.

• Best for: Resume design, social media, branding
• Platforms: Android, iOS, desktop, web
• Pricing: Free; Pro from A$18.99/month

Forest

Forest gamifies your focus time by growing virtual trees while you work. Stay off your phone and build a digital forest (and support real-world reforestation projects) with this science-backed focus timer.

• Best for: Deep work, Pomodoro sessions, exam preparation
• Platforms: Android, iOS
• Pricing: One-time purchase under A$7

Pushbullet

If you juggle multiple devices, Pushbullet lets you share links, files, and notes across Android, Windows, and browser platforms instantly. Great for staying synced between your phone and desktop.

• Best for: Cross-platform productivity
• Platforms: Android, Chrome, Firefox, Windows
• Pricing: Free; Pro from A$6/month

Microsoft Outlook

Outlook’s mobile app combines email, calendar, and contacts in one efficient interface. Its ‘Focused Inbox’ prioritises essential messages—great for busy professionals and job seekers.

• Best for: Professional communication, managing multiple email accounts
• Platforms: Android, iOS
• Pricing: Free

Evernote Scannable

This iOS-only app turns your iPhone into a document scanner. Automatically detects edges and converts receipts, contracts or handwritten notes into tidy PDFs—no buttons needed.

• Best for: Paperless organisation, recordkeeping
• Platforms: iOS only
• Pricing: Free

Ready to Work Smarter?

Integrating just a few of these apps into your daily routine can help you get organised, save time, and stay focused—whether you’re working full-time, studying online, or juggling both.

Looking to take your productivity even further? Explore nationally recognised online courses to grow your skills and prepare for the digital workforce of the future.