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How to Become An Accounts Assistant

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What is a Accounts Assistant

An Accounts Assistant is an ideal first role in finance for anyone who enjoys working with numbers. The job involves processing invoices, tracking payments, and keeping financial records in order. It is hands-on from day one, giving early-career workers a fast start in accounting.

In a typical week, an Accounts Assistant enters data into accounting software and reconciles bank statements. They also follow up on unpaid invoices and may help prepare reports during budget season. Practical skills build quickly in this role.

This role has strong career potential. The Certificate IV in Accounting and Bookkeeping (FNS40222) opens the door to Accounts Officer or Assistant Accountant roles. Some go on to pursue full professional membership with CPA Australia or Chartered Accountants ANZ.

Accounts Assistants work across almost every industry, from construction and retail to healthcare and government. This variety means there are plenty of choices about where to work and who to work for. It is a great springboard for a long career in finance.

Career Outlook for Accounts Assistant

Accounts Assistants hold a stable position in the Australian workforce. About 93,000 people work in this occupation across the country (Jobs and Skills Australia, 2025). Future demand is rated as stable, so the number of roles should hold steady over the next five years.

The average weekly earnings are $1,392, around $72,000 a year (yourcareer.gov.au, 2025). SEEK data from June 2026 puts the typical annual salary range at $65,000 to $75,000. With experience, pay can rise above $85,000. Around 63% of people in this occupation work full-time, and most roles are permanent positions (yourcareer.gov.au, 2025).

The typical Accounts Assistant is in their mid-20s to mid-30s. This makes it a popular role for recent graduates and career changers. Most work standard business hours in office settings, though remote and hybrid arrangements are common. The role is found across a wide range of industries, giving workers real flexibility in where they build their career.

On this Article

Introduction

Average Salaries

Resources

Accounts Assistant: Career Overview

An Accounts Assistant processes invoices, manages accounts payable and receivable, and maintains accurate financial records. The role is a well-established entry point into the finance sector in Australia. Here are the steps to get started.

Steps to Become an Accounts Assistant

Step 1: Complete the Certificate III in Accounts Administration (FNS30122)

Enrol in the Certificate III in Accounts Administration (FNS30122) at a TAFE or registered training organisation (RTO). This takes around 12 months full-time or up to 18 months part-time. It covers accounts payable and receivable, financial transactions, and basic accounting software. This is the standard entry-level qualification for Accounts Assistant roles in Australia.

Step 2: Build Skills in Accounting Software

Gain hands-on practice with MYOB, Xero, or QuickBooks before or during your first role. Many TAFE and RTO programs include software training as part of their FNS30122 curriculum. Free trials are available online if you want to practise at your own pace. Most employers expect new hires to be familiar with at least one platform.

Step 3: Get Your First Accounts Role

Apply for a traineeship, internship, or entry-level accounts position at a local business or organisation. Look for roles in accounts payable, data entry, or general administration as a starting point. Practical experience in bank reconciliation and invoice processing builds confidence fast. Many traineeships are available through RTOs and can be done while you study.

Step 4: Upgrade to the Certificate IV in Accounting and Bookkeeping (FNS40222)

Once working, enrol in the Certificate IV in Accounting and Bookkeeping (FNS40222) at a TAFE or RTO. This qualification takes 12 to 18 months part-time and adds skills in BAS reporting, financial statements, and payroll. It opens doors to more senior accounts roles and meets the study requirement for BAS agent registration. Most employers view this as the next step after a Certificate III or work experience.

Step 5: Register as a BAS Agent (Optional Pathway)

Register with the Tax Practitioners Board (TPB) as a BAS agent to lodge Business Activity Statements for clients. To qualify, you need FNS40222 and at least 1,400 hours of relevant work over four years. Visit www.tpb.gov.au for current requirements. This step suits those who move into bookkeeping practice or work for an accounting firm.

Step 6: Pursue Further Professional Development

Consider completing a Diploma of Accounting (FNS50222) or a bachelor degree in accounting to move into more senior roles. Professional membership with CPA Australia or Chartered Accountants ANZ adds credibility and access to industry events. Staying current with software updates and tax regulation changes is part of the job at any level.

What does an Accounts Assistant do?

An Accounts Assistant handles a wide range of financial tasks that keep a business running. On a typical day, they process invoices, manage accounts payable and receivable, and keep financial records up to date. They also reconcile bank statements, assist with budget prep, and help produce reports for management. Working with other departments to sort out discrepancies is part of the job, as is supporting the team during audits. These tasks build a solid base of practical accounting knowledge that sets up a great career in finance.

Tasks

The Accounts Assistant role suits those who like variety and working with numbers. The tasks cover everything from daily data entry to client communication. It is an entry-level role that builds real-world accounting skills fast.

  • Data Entry – Entering financial data accurately into accounting software and databases.
  • Invoice Processing – Reviewing, coding, and processing invoices for payment.
  • Bank Reconciliation – Matching bank statements with company records to check accuracy.
  • Accounts Payable – Managing outgoing payments and making sure bills are paid on time.
  • Accounts Receivable – Tracking incoming payments and following up on overdue invoices.
  • Financial Reporting – Helping prepare financial statements and reports for management.
  • Budget Support – Assisting the accounting team to set and track budgets.
  • Record Keeping – Keeping financial records neat and ready for audits.
  • Communication – Talking to vendors, clients, and internal teams about financial matters.
  • Admin Support – Providing general admin help to the accounting team as needed.

Skills for Success

An Accounts Assistant needs sharp attention to detail and solid number skills. Getting financial records right saves time and hassle for the whole team. These traits form the foundation of the role.

Knowing how to use accounting software like MYOB, Xero, or QuickBooks is a real plus. Most workplaces train new starters on their system, but familiarity with the basics helps from day one. Strong time management and organisational skills are also valuable when deadlines are tight.

Good communication rounds out the skill set. Accounts Assistants often talk to suppliers and clients to sort out billing queries. Being clear and professional in these conversations helps everything run smoothly.

Skills & Attributes

  • Attention to detail
  • Numerical ability
  • Proficiency in accounting software (MYOB, Xero, QuickBooks)
  • Clear communication
  • Organisational skills
  • Ability to work under pressure
  • Teamwork and collaboration
  • Problem-solving
  • Time management
  • Understanding of financial regulations and GST
  • Adaptability and willingness to learn
  • Data entry accuracy

Average Salaries

The average salary for an Accounts Assistant in Australia is around $70,000 a year (SEEK, June 2026). Most roles pay between $65,000 and $75,000. Entry-level positions start near $55,000. Experienced professionals can earn up to $85,000 or more.

min $55 K

max $85 K

av $70 K

About the author

Laura Atkinson - Course Finder Groups
Laura Atkinson

Laura Atkinson is an Account Management and SEM specialist at Course Finder Group with six years' experience in the Australian education sector. She works day to day with universities, TAFEs and independent training providers, which gives her a close view of how courses map to real career outcomes. She writes practical guidance on career pathways, choosing the right qualification and what to expect when moving into a new field.