Bookkeeper Assistant Resume Examples and How to Write
Are you struggling to secure interviews for Bookkeeper Assistant positions in Australia? You’re not alone. The accounting and finance industry demands precision, reliability, and strong attention to detail, making competition for these essential support roles particularly intense. Whether you’re starting your accounting career, transitioning from administrative roles, or re-entering the workforce with bookkeeping experience, crafting an effective Bookkeeper Assistant resume is crucial to demonstrating your capability to support financial operations and maintain accurate records.
This comprehensive guide will walk you through everything you need to know about creating an effective Bookkeeper Assistant resume tailored for the Australian business environment. From showcasing your technical skills in accounting software to demonstrating your accuracy with financial data and highlighting your administrative capabilities, we’ll help you build a resume that captures the attention of accounting firms, small businesses, and corporate finance departments across Australia.
Bookkeeper Assistant Resume (Text Version)
Michelle Foster
Bookkeeper Assistant | Financial Data Entry & Administrative Support
📧 [email protected] | 📱 0432 156 789
🔗 linkedin.com/in/michellefoster-bookkeeper | 📍 Brisbane, QLD
💼 Available full-time | Strong Excel & MYOB expertise
PROFESSIONAL SUMMARY
Detail-oriented Bookkeeper Assistant with 4+ years of experience supporting accounting operations in diverse business environments. Proven track record of maintaining 99.8% data accuracy whilst processing 200+ daily transactions across accounts payable, accounts receivable, and general ledger functions. Proficient in MYOB, Xero, and QuickBooks with advanced Excel skills including pivot tables and VLOOKUP functions. Demonstrated ability to support month-end processes, prepare basic financial reports, and assist with BAS preparation whilst maintaining strict confidentiality and compliance with Australian accounting standards.
PROFESSIONAL EXPERIENCE
Bookkeeper Assistant | Henderson & Associates Accounting, Brisbane | Mar 2021 – Present
– Process accounts payable and receivable transactions for 25+ small business clients, handling average monthly volume of 800+ invoices
– Maintain general ledger accuracy achieving 99.9% data entry precision through systematic reconciliation processes and quality control checks
– Assist with quarterly BAS preparation and lodgement, ensuring compliance with ATO requirements and meeting all statutory deadlines
– Support month-end closing procedures by preparing bank reconciliations, updating accruals, and generating preliminary financial reports
– Utilise MYOB AccountRight and Xero to manage client files, process payroll entries, and maintain chart of accounts for diverse industries
– Provide administrative support including filing, document scanning, client communication, and appointment scheduling for senior bookkeepers
Accounts Assistant | Brisbane Office Supplies Pty Ltd, Brisbane | Jun 2019 – Feb 2021
– Managed accounts receivable function for wholesale business with 150+ trade customers and monthly revenue of $340K
– Reduced outstanding receivables by 32% through implementation of systematic follow-up procedures and customer payment plans
– Processed supplier invoices and purchase orders using QuickBooks, maintaining accurate records for inventory and expense tracking
– Prepared daily cash flow reports and assisted with weekly sales analysis, providing management with timely financial insights
– Coordinated with external accountants during annual audit, preparing supporting documentation and reconciling discrepancies
Administrative Assistant | Legal Partners Queensland, Brisbane | Jan 2018 – May 2019
– Provided comprehensive administrative support to legal practice with emphasis on financial record keeping and client billing
– Maintained detailed time recording systems and prepared monthly client invoices totalling $85K+ in professional services
– Managed petty cash, processed expense claims, and maintained accurate records for partnership distributions
– Developed Excel-based tracking systems improving client billing accuracy and reducing query resolution time by 25%
Data Entry Clerk | Temp Solutions Australia, Brisbane | Sep 2017 – Dec 2017
– Completed various data entry assignments for accounting firms and corporate clients during busy periods
– Consistently achieved 10,000+ keystrokes per hour with 99.5% accuracy across diverse data types and formats
– Gained exposure to multiple accounting software systems and industry-specific financial processes
EDUCATION & CERTIFICATIONS
Certificate IV in Accounting and Bookkeeping | TAFE Queensland | 2020 – 2021
– Relevant coursework: Financial Statements, GST and BAS, Payroll Processing, Business Law
– Practical training in MYOB, Xero, and QuickBooks applications
– Work placement: 120 hours at chartered accounting firm
Certificate III in Business Administration | TAFE Queensland | 2017 – 2018
– Foundation studies in business operations, document management, and customer service
– Advanced Excel training including formulas, pivot tables, and data analysis
Professional Development:
– MYOB AccountRight Certification (2022)
– Xero Certified Advisor – Payroll (2021)
– GST and BAS Essentials Workshop – CPA Australia (2021)
TECHNICAL SKILLS
Accounting Software: MYOB AccountRight, Xero, QuickBooks Online, Sage 50
Microsoft Office: Advanced Excel (pivot tables, VLOOKUP, formulas), Word, PowerPoint, Outlook
Financial Processes: Accounts payable/receivable, bank reconciliation, GST/BAS preparation, payroll processing
Administrative: Document management, filing systems, client communication, appointment scheduling
KEY ACHIEVEMENTS
• Maintained 99.8% data entry accuracy across 4+ years of financial record keeping
– Processed over 15,000 invoices with zero payment errors or client disputes
– Contributed to 100% on-time BAS lodgement record for all assigned clients
– Employee of the Month – Henderson & Associates (March 2022, September 2023)
What is The Best Format for a Bookkeeper Assistant Resume?
For Bookkeeper Assistant positions in Australia, the reverse chronological format is ideal as it clearly demonstrates your progression in accounting and administrative roles whilst showcasing your increasing responsibilities and technical expertise. This format allows employers to easily track your career development and assess your growing competency in financial record keeping.
Key formatting guidelines:
Font and Size: Use professional, clean fonts like Calibri, Arial, or Times New Roman. Keep your name and contact information in 16-18pt font, section headings in 14pt, and body text in 11-12pt for optimal readability across different viewing devices.
Margins and White Space: Maintain 2.5cm margins with adequate white space between sections. This creates a professional, uncluttered appearance that reflects the precision and organisation expected in accounting roles.
File Type: Always submit as PDF unless specifically requested otherwise. This preserves your formatting integrity when viewed by different hiring managers and ATS systems commonly used in accounting recruitment.
Essential Resume Sections:
Header: Include your full name, professional title (Bookkeeper Assistant, Accounts Assistant, etc.), phone number, email address, LinkedIn profile, location, and availability details.
Professional Summary: A concise 3-4 line overview highlighting your years of experience, key technical skills, accuracy achievements, and specialisation in specific accounting functions.
Professional Experience: Your work history emphasising accounting-related responsibilities, software proficiency, accuracy metrics, and administrative support capabilities.
Education & Certifications: Relevant accounting qualifications, software certifications, and professional development that supports your bookkeeping competency.
Other Sections: Technical skills, key achievements, and additional certifications that demonstrate your comprehensive accounting support capabilities.
What Experience Should Be on Your Bookkeeper Assistant Resume?
Your experience section must demonstrate your capability to handle financial data accurately, support accounting processes efficiently, and maintain the high standards of precision required in bookkeeping roles. Focus on positions that showcase your attention to detail, technical proficiency, and ability to work with sensitive financial information.
What to include:
• Accounts payable and receivable processing experience
– Data entry accuracy rates and volume handled
– Experience with accounting software and financial systems
– Bank reconciliation and month-end support activities
– GST, BAS, and compliance-related responsibilities
– Administrative support and client communication tasks
– Any audit support or financial reporting assistance
Correct Example:
Bookkeeper Assistant | Smith Partners Chartered Accountants, Melbourne | Apr 2020 – Present
– Process daily accounts payable and receivable entries for 40+ clients using MYOB and Xero, maintaining 99.9% accuracy across 1,200+ monthly transactions
– Assist with quarterly BAS preparation and lodgement, ensuring timely compliance with ATO requirements and zero penalty notices over 3+ years
– Perform weekly bank reconciliations for multiple client accounts, identifying and resolving discrepancies within 24-hour turnaround
– Support month-end closing by preparing accrual entries, updating depreciation schedules, and generating trial balance reports for senior accountants
– Maintain confidential client files and documentation systems, ensuring compliance with professional standards and privacy requirements
– Provide reception duties and client communication support, enhancing overall client service experience
Wrong Example:
Bookkeeper Assistant | Accounting Firm, Melbourne | 2020 – Present
– Helped with bookkeeping tasks and data entry
– Used various accounting software programs
– Assisted other staff with different projects
– Answered phones and helped clients
– Worked on monthly and quarterly tasks
Entry-Level Bookkeeper Assistant Resume Samples [Experience]
For candidates new to bookkeeping roles, emphasise any administrative experience involving financial data, customer service roles requiring attention to detail, and educational experiences that demonstrate your accounting foundation.
Entry-Level Correct Example:
Administration Assistant | Queensland Health, Brisbane | Jan 2023 – Present
– Process invoice payments and expense reimbursements for medical centre with monthly expenditure of $45K, achieving 100% accuracy in financial data entry
– Maintain patient billing records and coordinate with Medicare and private health insurers for payment processing
– Prepare weekly financial summaries and assist practice manager with monthly budget reviews and variance analysis
– Utilise Excel extensively for data analysis, creating pivot tables and reports to track revenue trends and operational costs
Customer Service Representative | Telstra Store, Brisbane | Jun 2022 – Dec 2022
– Processed customer payments and account adjustments with 99.8% accuracy, handling cash, EFTPOS, and credit transactions
– Maintained detailed transaction logs and assisted with daily till reconciliations
– Developed strong attention to detail through management of customer account information and billing queries
– Gained experience with financial software systems and customer relationship management databases
Entry-Level Wrong Example:
Office Worker | Various Companies, Brisbane | 2022-2023
– Did general office duties and paperwork
– Helped with computer tasks and filing
– Worked with customers and answered questions
– Good with numbers and paying attention to details
– Want to work in accounting and bookkeeping
How to Write the Education Section for Your Bookkeeper Assistant Resume
The education section is particularly important for Bookkeeper Assistant roles as it demonstrates your formal training in accounting principles, software proficiency, and understanding of Australian financial regulations. Employers highly value relevant qualifications and ongoing professional development in accounting and bookkeeping.
Include your accounting-related qualifications, software certifications, and any professional development that supports your bookkeeping capabilities. For entry-level candidates, educational achievements and practical training experiences should be highlighted prominently.
Bookkeeper Assistant Resume Example [Education]
Certificate IV in Accounting and Bookkeeping | TAFE NSW, Sydney | 2021 – 2022
– High Distinction average (85%) | Relevant coursework: Financial Statements, GST and BAS, Payroll Processing, Business Law
– Practical training: 160 hours work placement at RSM Australia chartered accounting firm
– Software training: Advanced proficiency in MYOB AccountRight, Xero, QuickBooks, and Excel
Certificate III in Business Administration | TAFE NSW, Sydney | 2020 – 2021
– Foundation studies in business operations, customer service, and document management
– IT skills development: Microsoft Office Suite, database management, filing systems
Professional Certifications:
– MYOB AccountRight Certified Consultant (2023)
– Xero Advisor Certified – Payroll (2022)
– QuickBooks ProAdvisor Certification (2022)
Professional Development:
– BAS Agent Registration Course – Tax Institute Australia (2023)
– Advanced Excel for Accounting – CPA Australia (2022)
– Workplace Health & Safety in Office Environments (2021)
How to Write the Skills Section for Your Bookkeeper Assistant Resume
The skills section is crucial for Bookkeeper Assistant resumes as it demonstrates your technical proficiency in accounting software, attention to detail with financial data, and administrative capabilities that support accounting operations. Include 15-20 skills that showcase your comprehensive abilities relevant to Australian bookkeeping requirements.
Balance technical software skills with analytical and administrative capabilities. Australian employers seek bookkeeper assistants who combine strong technical competency with excellent organisational skills and attention to detail.
Bookkeeper Assistant Resume Skills (Hard Skills)
• Accounting Software: MYOB AccountRight, Xero, QuickBooks Online, Sage 50, Reckon Accounts
– Microsoft Office: Advanced Excel (pivot tables, VLOOKUP, formulas), Word, PowerPoint, Outlook
– Financial Processes: Accounts payable/receivable, bank reconciliation, GST/BAS preparation, payroll processing
– Data Entry: 10-key proficiency, alpha-numeric entry, accuracy verification, quality control
– Reporting: Trial balance preparation, financial statement support, management reports
– Compliance: ATO requirements, GST regulations, payroll tax, superannuation compliance
– Document Management: Electronic filing systems, scanning, archiving, confidentiality protocols
– Banking: Online banking platforms, direct debit setup, payment processing, merchant facilities
Bookkeeper Assistant Resume Skills (Soft Skills)
• Attention to Detail: Precision in data entry, error detection, quality assurance
– Time Management: Meeting deadlines, prioritising tasks, managing multiple client files
– Communication: Client liaison, telephone etiquette, written correspondence, professional presentation
– Problem Solving: Discrepancy resolution, process improvement, analytical thinking
– Confidentiality: Handling sensitive financial information, privacy compliance, professional ethics
– Adaptability: Learning new software systems, adjusting to different client requirements
– Organisation: File management, systematic record keeping, workflow coordination
– Reliability: Consistent performance, punctuality, dependability in critical processes
How to pick the best Bookkeeper Assistant skills:
1. Match the job requirements exactly – Prioritise software and skills specifically mentioned in the position description
2. Emphasise accuracy and precision – Highlight skills that demonstrate your attention to detail and quality control
3. Include relevant compliance knowledge – Show understanding of Australian accounting standards, GST, and BAS requirements
4. Balance technical and administrative skills – Demonstrate both software proficiency and general business support capabilities
5. Highlight industry-standard software – Focus on MYOB, Xero, and QuickBooks as these are most commonly used in Australia
6. Show progression and learning – Include both current skills and recent training or certifications
Bookkeeper Assistant Resume Examples [Skills]
Technical Skills:
– MYOB Expertise: 4+ years processing accounts payable/receivable, payroll, and BAS preparation with 99.9% accuracy across 30+ client files
– Data Entry Excellence: Consistent 12,000+ keystrokes per hour with maintained accuracy rate of 99.8% over 15,000+ processed transactions
– Excel Proficiency: Advanced functions including pivot tables, VLOOKUP, and conditional formatting to create financial analysis and reporting tools
– Compliance Knowledge: Thorough understanding of GST requirements and BAS lodgement procedures, contributing to 100% on-time submission record
– Bank Reconciliation: Daily reconciliation processes for multiple accounts, identifying and resolving discrepancies within same-day turnaround
Should I Add Bonus Sections to My Bookkeeper Assistant Resume?
Additional sections can enhance your Bookkeeper Assistant resume, particularly in the Australian accounting market where employers value professional development, reliability, and comprehensive skill sets. These sections help differentiate you from other candidates and demonstrate your commitment to the accounting profession.
Valuable bonus sections include:
Professional Certifications: Software certifications (MYOB, Xero, QuickBooks), BAS Agent registration, or professional development through CPA Australia or Chartered Accountants ANZ.
Professional Associations: Membership in accounting bodies like the Institute of Public Accountants (IPA) or Australian Bookkeepers Association demonstrating professional engagement.
Key Achievements: Specific accomplishments like accuracy rates, process improvements, or recognition for exceptional performance that validate your capabilities.
Volunteer Work: Treasurer roles in community organisations, charity bookkeeping, or pro bono accounting assistance that showcases your skills and community commitment.
Languages: Particularly valuable in Australia’s multicultural business environment for serving diverse client bases.
Technology Skills: Additional software proficiency, database management, or digital literacy that complements your accounting capabilities.
Bookkeeper Assistant Resume Examples [Other Sections]
Professional Certifications:
– MYOB AccountRight Certified Consultant (2023)
– Xero Certified Advisor – Payroll (2022)
– QuickBooks ProAdvisor Certification (2022)
– BAS Agent Registration – Tax Practitioner Board (2023)
Key Achievements:
– Maintained 99.9% data entry accuracy over 4+ years of financial record keeping
– Processed 25,000+ invoices with zero payment errors or client billing disputes
– Contributed to 100% on-time BAS lodgement record for 35+ assigned clients
– Employee of the Quarter – Henderson Accounting (Q2 2022, Q4 2023)
Professional Development:
– Advanced Excel for Accountants Workshop – CPA Australia (2023)
– Single Touch Payroll Implementation Training (2022)
– Workplace Health & Safety Officer Training (2021)
Community Involvement:
– Volunteer Treasurer – Local Sports Club (2021-Present)
– Pro Bono Bookkeeping – Small Business Support Network (2022)
Wrong Example:
Additional Information:
– Completed some accounting courses
– Good with computers and numbers
– Help out in the community
– Always on time and reliable
– Want to keep learning and improving
Additional sections to consider: Relevant hobbies that demonstrate attention to detail (such as financial analysis of personal investments), software training courses, typing speed certifications, and any awards or recognition for accuracy or reliability.
How to write a Bookkeeper Assistant Resume Objective or Resume Summary
Your professional summary is your accounting elevator pitch – a precise 3-4 line statement that immediately communicates your bookkeeping capabilities, attention to detail, and value proposition to potential employers. For Bookkeeper Assistant roles, focus on your accuracy achievements, software proficiency, years of experience, and specific accounting functions you’ve mastered.
Key elements to include:
• Years of bookkeeping, accounting, or relevant administrative experience
– Specific software proficiencies (MYOB, Xero, QuickBooks, Excel)
– Quantifiable accuracy achievements or volume of work handled
– Key accounting functions you’ve supported (AP/AR, reconciliations, BAS)
– Professional qualities that make you reliable and trustworthy
Bookkeeper Assistant Resume Summary Examples
Correct Example:
Professional Summary:
Meticulous Bookkeeper Assistant with 5+ years of experience supporting accounting operations for small to medium businesses across diverse industries. Proven track record of maintaining 99.9% accuracy whilst processing 1,500+ monthly transactions using MYOB, Xero, and QuickBooks. Expert in accounts payable/receivable management, bank reconciliation, and BAS preparation with comprehensive knowledge of Australian tax compliance requirements. Seeking to leverage strong technical skills and attention to detail to contribute to efficient accounting operations and client service excellence.
Wrong Example:
Professional Summary:
Hard-working person looking for bookkeeper assistant position. Good with numbers and computers. Have some experience with accounting software and office work. Reliable team player who pays attention to details and wants to work in accounting field.
For entry-level candidates or those transitioning into bookkeeping roles, emphasise your educational qualifications, relevant transferable skills, and demonstrated attention to detail from other work experiences.
Entry-Level Bookkeeper Assistant Resume Summary Examples
Entry-Level Correct Example:
Professional Summary:
Recent Certificate IV in Accounting and Bookkeeping graduate with strong foundation in financial data processing and Australian compliance requirements. Demonstrated exceptional attention to detail through 160-hour practical placement achieving 98% accuracy in accounts receivable processing and BAS preparation. Proficient in MYOB AccountRight, Xero, and advanced Excel functions with proven ability to learn new software systems quickly. Eager to apply technical skills and commitment to precision in supporting accounting operations for growing business.
Entry-Level Wrong Example:
Professional Summary:
New graduate looking for entry-level bookkeeping position. Studied accounting at TAFE and learned various software programs. Good at working with numbers and interested in starting career in accounting. Ready to learn and contribute to accounting team.
How to Update Your LinkedIn Profile When Updating Your Bookkeeper Assistant Resume
Your LinkedIn profile is increasingly valuable for Bookkeeper Assistant career development in Australia, where 59% of accounting and finance recruiters use LinkedIn to source candidates for bookkeeping and administrative accounting roles. When updating your resume, simultaneously optimise your LinkedIn profile to showcase your attention to detail, technical proficiency, and reliability to potential employers.
LinkedIn provides opportunities to demonstrate your professional development, accounting knowledge, and commitment to accuracy that complements your formal resume. Use this platform to showcase your continuous learning, professional certifications, and engagement with the Australian accounting community.
LinkedIn Headline Optimisation for Bookkeeper Assistants
Your LinkedIn headline should clearly communicate your role level, key software expertise, and professional value within the 220-character limit. Include keywords that Australian accounting recruiters commonly search for when sourcing bookkeeper assistant candidates.
Effective LinkedIn Headlines:
• “Bookkeeper Assistant | MYOB & Xero Expert | Accounts Payable/Receivable | BAS Preparation | 99.9% Accuracy Record”
– “Accounting Support Professional | QuickBooks & Excel Specialist | Financial Data Entry | GST Compliance | Brisbane Based”
– “Bookkeeping Assistant | 5+ Years Experience | MYOB Certified | Bank Reconciliation Expert | Available Full-Time”
Ineffective LinkedIn Headlines:
• “Bookkeeper Assistant”
– “Office Worker seeking accounting opportunities”
– “Recent graduate looking for bookkeeping work”
LinkedIn Summary vs Resume Summary: Key Differences
Your LinkedIn summary can be 3-4 paragraphs, allowing you to provide more context about your accounting journey, professional development, and career aspirations. Include your passion for accuracy, commitment to continuous learning, and understanding of the important role bookkeeping plays in business success.
Australian accounting professionals value reliability and precision, so share specific examples of your attention to detail, process improvements you’ve implemented, and your dedication to maintaining high standards in financial record keeping.
Showcasing Bookkeeper Assistant Experience on LinkedIn
Transform your resume bullet points into detailed descriptions that provide context about your daily responsibilities, challenges overcome, and contributions to team efficiency. LinkedIn’s longer format allows you to explain specific processes you’ve improved, training you’ve received, or client relationships you’ve supported.
Use LinkedIn’s skills section strategically by adding relevant accounting software, processes, and certifications. Seek endorsements from supervisors, colleagues, and clients who can vouch for your accuracy, reliability, and professional competence.
LinkedIn Skills and Endorsements for Bookkeeper Assistants
Add up to 50 skills focusing on accounting software, financial processes, and administrative capabilities. Pin your top 3 skills (such as “MYOB,” “Accounts Payable,” and “Data Entry”) to appear prominently on your profile.
Actively seek endorsements from current and former supervisors, accounting colleagues, and even clients (where appropriate) who can validate your technical skills and professional reliability. Quality endorsements from credible accounting professionals strengthen your profile credibility.
LinkedIn Profile Tips for Australian Bookkeeper Assistants
Network strategically with Australian accounting professionals, small business owners, and bookkeeping colleagues from accounting firms, corporate finance departments, and local business communities. Join relevant groups like “Australian Bookkeepers Network” and “MYOB Users Australia.”
Share professional insights by posting about accounting software updates, compliance changes, or professional development experiences. Regular, thoughtful posting demonstrates your engagement with the profession and continuous learning mindset.
Engage with accounting content by commenting meaningfully on posts from Australian accounting firms, software providers, and professional bodies. Thoughtful engagement shows your professional interest and builds relationships within the accounting community.
Highlight local knowledge by mentioning your understanding of Australian accounting standards, GST requirements, and local business practices. Many employers specifically seek candidates familiar with Australian compliance requirements.
Ready to launch your career as a Bookkeeper Assistant in Australia? A well-crafted resume is your foundation for entering the essential world of financial record keeping and accounting support. Complement your resume with our targeted cover letter resources that demonstrates your attention to detail and understanding of the critical role accurate bookkeeping plays in business success.
For additional career development resources, explore accounting opportunities on SEEK and connect with the Australian accounting community through professional associations and local networking events. Success in bookkeeping requires precision, reliability, and continuous learning – with the right resume and professional approach, you’ll be well-positioned to secure your first Bookkeeper Assistant role and build a rewarding career in accounting and finance.
